JOB TITLE: Transport Administrator JOB LOCATION: Belfast/Coalisland TERMS: Permanent, full time THE JOB We are seeking a proactive and organised Transport Administrator to support the day-to-day operations of our vehicle fleet. This role will play a critical part in ensuring our vehicles are compliant, cost-effective, well-maintained, and aligned with operational and safety standards. Reporting to the Head of Fleet, you will support procurement, compliance, maintenance scheduling, and driver behaviour monitoring. WHAT WILL YOU BE DOING? Provide administrative support to the Fleet team, ensuring records are accurate and up to date Maintain vehicle, driver, and asset records within fleet management systems and spreadsheets Assist with scheduling vehicle servicing, MOTs, inspections, and repairs, under direction Log vehicle defects, incidents, and damage reports, and ensure information is passed to the relevant team members Support vehicle handover and return processes, including documentation and record updates Process transport-related paperwork, forms, and documentation in line with internal procedures Raise purchase orders and track invoices for fleet-related costs, in line with agreed processes Assist with weekly vehicle check administration and follow up on missing or incomplete checks Respond to basic driver and staff queries relating to vehicles, servicing dates, and documentation Support new starter vehicle administration, including preparation of handover paperwork Maintain organised electronic and paper filing systems to support audit readiness Provide general administrative support to the wider Fleet team as required WHAT WILL YOU BRING? Previous experience in an administrative or support role (transport or fleet experience desirable but not essential) Strong organisational skills with excellent attention to detail Good time management skills and ability to prioritise tasks effectively Confident IT skills, including Microsoft Office (Excel, Outlook, Word) Clear and professional communication skills, both written and verbal Ability to follow processes and work accurately within established procedures A proactive and dependable approach to work Ability to work well as part of a team and support others Full, valid UK driving licence. IS FIBRUS FOR ME? At Fibrus Limited, we put our people first! Having been awarded the Investors in People 'We invest in People' standard accreditation, we are proud to be a company who encourage colleagues to do and be their very best. Our culture is focused on trust, collaboration, growth, and flexibility. We invest in our people, offering colleagues benefits that improve their personal lives as well as their careers! So along with competitive salaries and an excellent benefits package, we also offer our colleagues benefits including mental health workshops, professional development support and private healthcare. We also recognise the importance of supporting our colleagues with life changes and have comprehensive policies around menopause, mental health, pregnancy loss and leave for maternity, parental and adoption. As we continue to grow, you would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain! We're building something special at Fibrus, with our team at the very heart of it and we are excited to speak to potential colleagues who share our purpose! HOW TO APPLY To apply to join the Fibrus Group, please do so online and our recruitment team will be in contact with you once we've had a chance to have a look at your application. We wish you the best of luck and thank you for your interest in Fibrus. Fibrus At Fibrus Limited, we recognise the positive value of diversity, promote equality and challenge unfair discrimination. We are an equal opportunities employer and always aim to recruit the person who is most suited to the job, welcoming people of all backgrounds. We particularly encourage applications from women, under-represented genders, individuals with disabilities, and under-represented ethnicities. We're happy to discuss flexible working - there is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. All offers of employment with Fibrus will be subject to the satisfactory completion of pre-employment checks which may include all or some of the following: references, right to work, criminal record history, professional qualifications. Fibrus Limited, Fibrus ISP, Hyperfast and Viberoptix, belong to the Infracapital group of companies. We will retain your information, for the purposes of recruitment, for a period of up to 12 months. We may also share your information with our partner organisations for the purposes of recruitment. Please email if you do not wish us to retain your information or do not wish for us to share your information. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.