Role Definition The HR Administrator will pay a key role in supporting the Human Resources department with daily HR-related administrative tasks. This includes managing the HR email inbox, assisting with onboarding and offboarding processes, and administering the HRIS. The role holder will be a first point of contact for administrative queries and will be responsible for maintaining accurate data and filing. The HR Administrator will contribute positively to the growth of the HR department by providing seamless stakeholder support. Key Responsibilities Onboarding Assist with preparing and issuing contracts of employment and offer letters, ensuring new starters are uploaded onto the HRIS (PeopleHR). Conduct right-to-work checks using TrustID. Oversee the onboarding process, ensuring all elements of the new starter checklist are completed prior to the first day of employment. Identify any outstanding or missing documents and follow up with new and future starters accordingly. Assist with enrolling new starters onto the Company benefit schemes. Support the HR Advisor with all aspects of the UK and European onboarding processes as required. HRIS (PeopleHR) Assist with management of the HRIS (PeopleHR), taking responsibility for the general maintenance and upkeep of the system. Maintain accurate employee records, including those related to absence management, line management changes, and other ad-hoc updates. Assist the HR Advisor with system automation and utilise the full functionality of the HRIS to benefit stakeholders. Manage the digitisation of HR records by uploading employee documents onto the system. Generate HR reports and analytics to support business decision-making. Ensure sickness absences are recorded accurately, escalating cases where appropriate to the relevant HR Business Partner. Offboarding Update the HRIS with leaver details, ensuring accuracy of employee records. Assist with preparing and issuing leaver letters. Support the HR Advisor with scheduling exit interviews. Ensure benefit scheme enrolments are updated to reflect leaver statuses. Ensure relevant departments such as payroll are notified of leavers and final salary payment details. Support the HR team with all aspects of the offboarding process in the UK and Europe as required. Communication & Stakeholder Engagement Act as the first point of contact for HR-related queries, escalating where required. Assist with managing the HR email inbox, ensuring enquiries are filtered and responded to promptly. Assist the HR department with minute taking for employment relations cases, where required. Identify opportunities and initiatives to promote available Company benefits to employees. General HR Administration Assistant the HR Advisor with administrative elements of HR and European visa applications. Provide administrative support to the HR team to ensure reporting deadlines are met. Assist with collating monthly payroll changes. Provide ad-hoc support to the HR Advisor and HR Business Partners as required. Provide administrative support to employees in offices and on projects within the UK and Europe. Recruitment Support Assist with job postings and scheduling interviews. Upload vacancies onto the ATS system, ensuring job adverts are posted and recruitment administration is completed. Assist with candidate communications and work to ensure a positive candidate experience. Person Specification Essential Desirable A-level qualified or equivalent. x Able to work in a highly confidential environment. x Proactive approach to problem-solving and process improvement. x Ability to work collaboratively and build effective working relationships with stakeholders. x Capable of working in a fast-paced environment and keeping calm under pressure. x Effective communicator with good attention to detail. x Experience using PeopleHR software or another HRIS. x Previous experience in an administrative position or office environment. x Proficient in Microsoft Office 365 suite, with basic Excel skills. x Strong organisational and problem-solving skills. x Working towards or interested in pursuing the CIPD Level 3 diploma. x This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities. OUR VALUES Embody boldness and ambition to exceed goals by setting high personal and professional standards Act with courage, voicing ideas or concerns with confidence while remaining resilient in the face of challenges Foster empowerment by creating an environment where everyone feels capable, trusted, and supported Promote innovation by sharing fresh ideas and new methods to drive continuous improvement Champion a culture of togetherness and inclusion by acting with mutual respect and integrity