Vacancy: HR Administrator - Hybrid Working – Hemel Hempstead Head Office (HP1 2UJ) and Remote
Posted on 02/07/2025 2025-7-2 Hemel Hempstead, United Kingdom See all our current vacancies
About Optoma
Optoma Europe Ltd is part of the Optoma Group which operates regional headquarters in Europe, the USA, and Asia Pacific. With well-established channels across three continents, we bring people together through pioneering visual solutions for customers and partners worldwide.
Our EMEA headquarters is based in Hemel Hempstead, UK, with team members located across Europe, the Middle East, and Africa (EMEA) to provide localized expertise and support.
As a global leader in award-winning projection and digital display technologies, Optoma provides solutions to home, office, education, and commercial spaces. Established in 1997, Optoma now employs around 150 staff across the EMEA region.
A passionate, customer-focused brand, Optoma products captivate, inspire, and connect people for a better experience.
What we can offer you:
1. Flexible start and finish times
2. Hybrid working
3. 25 days annual leave (plus bank holidays and up to 5 additional days at length of service milestones)
4. Pension scheme matching up to 5% contribution
5. Group Life Assurance and Income Protection
6. Private medical insurance scheme
7. Dental reimbursement scheme
8. Access to Employee Assistance Programme for you and your family
9. Free onsite parking
Remuneration
Working for Optoma, you can expect a competitive salary with additional corporate benefits such as medical insurance, dental cover, pension and up to 30 days holiday per year - subject to service requirements.
Job Description
About the role
Full Time, 40 hours per week
The role of HR Administrator is acting as first line contact on HR matters ensuring successful delivery of HR Support and Administration. Aligned to business functions the role will support HR in both day to day and project activity. This is a key role requiring commitment, initiative and confidentiality.
Key Responsibilities
10. Maintain accurate and up-to-date employee records on company HR systems while proactively identifying and implementing process improvements where possible
11. Provide an effective HR administration service relating to the employment lifecycle including starters, leavers and changes to terms and conditions
12. Manage the end-to-end recruitment process including posting job adverts, scheduling interviews and liaising with candidates and recruitment agencies
13. Manage administration of monthly payroll ensuring that all payroll instructions are prepared and logged accurately and in a timely manner
14. Responsible for managing the onboarding process for new starters; preparing employment contracts, pre-employment packs, reference requests and carrying out new starter inductions
15. Administration of leaver process.
16. Maintain comprehensive knowledge of employee benefit programs to accurately administer, process changes, and provide informed advice to staff. Ensure continuous personal development by keeping up-to-date with employment law across EMEA regions
17. Support colleagues in managing absence, maternity, paternity, special leave requests, occupational health referrals etc
18. Ensure the provision of accurate advice and guidance to all stakeholders as defined in company HR policies, processes and procedures within EMEA region
19. Responsible for accurate preparation and timely preparation of management information and reports to support decision-making processes
20. Advise on non-complex HR related issues
21. Support HR team with ad hoc projects
22. Maintain a high level of confidentiality in relation to all HR matters
23. Support HR in employee relations matters, taking notes at formal meetings, investigations and hearings
24. Carry out general administration tasks for the HR Department, such as; devising standard HR documents and letters and manage the HR and recruitment inboxes
25. Carry out data processing and analysis tasks requiring the use of excel e.g. pivot tables, formulas, etc.
Candidate Specification
Key Skills & Experience:
26. Basic understanding of UK Employment Law and best practice
27. Ability to manage workload effectively to meet tight deadlines
28. Experience in an HR support or administration role
29. Excellent organisational skills with the ability to prioritise important projects
30. Excellent communication skills
31. Competent in using Microsoft Applications, Word, Excel, PowerPoint and Outlook
32. Excellent levels of written and spoken English
33. High attention to detail
34. Experience working with confidential and sensitive data
35. Personal resilience and the capacity to work effectively and stay calm under pressure
36. Familiarity with AI tools such as Chat GPT, Co-Pilot, Canva, or Midjourney etc. and a willingness to learn more
Desirable:
37. Experience supporting a multi-national company
38. Experience with HR software.
39. Practical understanding of HR processes
40. Fluent in a second language
41. CIPD qualified or currently working towards certification