Job Description – HR Administrator
Location - Solihull (On-site)
Duration - Until 31st December
22 hours per week
Main Purpose of the Role
To provide a full administration service, ensuring effective and efficient support for HR processes and systems.
Key Responsibilities
General HR Administration
* Provide high-quality administrative support to the Business HR Manager (BHR).
* Manage and maintain HR systems such as:
* Webonboarding (electronic contracts)
* Absence Manager
* Workday (HR system of record)
* Update systems with accurate information and generate reports as required.
* Assemble data and compile statistics and reports from various sources (files, systems, etc.).
* Respond to and act on priorities from the BHR Manager.
1. New Starters & Onboarding
* Manage the new starter process:
* Coordinate inductions and liaise with line managers.
* Ensure setup for IT, pay, and benefits is completed.
* Lead the Solihull induction.
* Ensure new hires are informed about their benefits.
* Generate and manage HR documentation including:
* Employment contracts
* Offer letters
* Secondment letters
* Bonus change letters
2. Employee Relations & Meetings
* Take notes during Employee Relations (ER) meetings.
* Occasionally travel to other sites (e.g., Abingdon, Maidenhead) for disciplinary or other meetings (mileage covered by Abbott).
* Maintain confidentiality of all sensitive information (e.g., terminations, settlement agreements).
3. Admin & Office Support
* Create and manage Purchase Orders.
* Handle HR expense and invoice queries, including FB60 processing.
* Maintain physical filing and ensure commercial files are up to date.
* Maintain HR trackers.
* Support general business administration needs.
* Respond to employee queries on low-level HR matters.
4. Event & Training Coordination
* Assist in arranging HR-led events such as:
* Inductions
* Training sessions
* Wellbeing events (e.g., Know Your Numbers)
5. Education & Skills
* Proficient in Microsoft Office (Word, Excel, PowerPoint)
* Strong written and verbal communication in English
* Fast and accurate typing skills
6. Experience
* Prior experience in a general administrative or HR admin role
* Comfortable working in high-pressure environments
* Confident in presenting and engaging with various audiences