Office Manager with duties listed below.
Responsibilities
* Oversee day to day smooth running of the business
* Manage recruitment staff; delegate tasks ensuring timely completion
* Monitor competence ensuring targets are met
* Inspire recruitment staff to strive for high quality standards & to achieve business objectives
* Ensure adherence to all compliance guidelines, Agency’s policies & procedures and in particular seamless recruitment process, as well as ensuring staff's mandatory training is up to date
* Handling of complaints and queries are dealt with in a timely manner
* Seeking feedback on staff and the standard of care
* Implement and maintain procedures/office administrative systems.
* Ensure smooth running of payroll every week, checking/processing of timesheets as well as resolving any payroll issues raised by agency staff and payroll/finance staff in a timely manner
* Device/Maintenance working systems that ensure efficient team work
* Ensure all data and on computer systems is up to date/relevant and secure
* Take charge of ongoing recruitment of the right candidates with right skills & experience
* Organise interview/induction programmes/inhouse training
* Ensuring seamless Agency Worker registration including Enhanced Access NI check and NISCC registration
* Seek appropriate references
* Ensuring agency workers’ supervision/appraisal is completed within the stipulated timeframes
* Maintain up to date records and sound record keeping incl. clients' records and agency workers records
* Take lead in seeking and securing contracts with Nursing Homes, Care Homes, Residential Care Homes, Supported Living, Hospitals, etc
* Seek and secure permanent placements for Overseas Nurses & Healthcare Assistants
* Take charge of marketing and advertising to develop the business via Social Media etc (have the ability to compose adverts, write and share social media posts that stand out)
* Overseeing that monthly reports (incl. RQIA reports such as monthly quality monitoring) are completed and accurate
* Maintaining traceable stock levels of uniforms and stationary
* Drawing up on-call rota
Skills and Qualifications
* Excellent organisational skills
* Reliability and discretion; you will often learn of confidential matters
* Effective communication, negotiation and relationship-building skills
Further Information
To apply email your CV to the employer.We are a nursing agency based in Belfast looking for an experienced Office Manager.Background of recruitment or healthcare will be an added advantage.
Area: Derry or Londonderry
Closing date: 06 Nov 2025
Area: All of Northern Ireland
Closing date: 07 Nov 2025
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