REPORTING TO: HR Admin Manager
LOCATION: WBC3, Hounslow
HOURS: Full time (Permanent), hours per week
SHIFT PATTERN: Monday - Friday - 5pm with one hour unpaid lunch
SALARY: Competitive
ROLE OVERVIEW AND PURPOSE
We are looking for a dynamic, capable, driven, flexible and solutions focused individuals for the position of HR Administrator. This role will report to the Manager, Team Member Service Centre.
The successful candidate will be able to work in a fast-paced environment, delivering HR support to our operational teams primarily utilising the Company’s new global enterprise system Oracle TMG and supporting business critical projects. The role exposes the applicant to data entry, onboarding processes, compliance and projects. It is a great opportunity for a person who is meticulous in accurately entering in data, excellent customer service, strong attention to detail and supporting the HR function.
KEY RESPONSIBILITIES
1. To administer starter/leaver processes including all documentation, contracts, offer letters.
2. Induction processes.
3. Immigration Documentation checks including new starters and existing employees/employee lifecycle.
4. To work in partnership with HR and Payroll teams to ensure data records are consistently and accurately maintained.
5. To prepare all contracts/letters for any changes to employee terms and conditions.
6. To support the implementation of Oracle - HR System; to enter data and maintain these accordingly.
7. To prepare, as required, management reports on employee related data to assist with the management and development of staff.
8. To prepare all reference requests and liaise with external companies.
9. Acting as first point of contact for general HR queries.
10. Employee relations support.
11. To provide general administration support to the HR Department as required including filing, answering the telephone, scanning, photocopying and emails.
REQUIRED SKILLS AND EXPERIENCE
12. Ability to communicate effectively with internal and external contacts at all levels.
13. Ability to work to work in a fast-paced environment with strict deadlines, within defined standards.
14. Ability to work appropriately with confidential and sensitive information.
15. Ability to undertake notes/minutes at meetings.
16. Good personal organisation and a flexible approach.
17. Excellent written and verbal communication skills with great attention to detail.
18. A creative and decisive thinker.
19. Ability to work as part of a team.
20. Good Microsoft Office skills.
DESIRED SKILLS AND EXPERIENCE
21. Experience of Human Resources administration.
22. Experience of producing accurate and complex employment/contractual documentation and correspondence.
23. Good understanding of Right to Work requirements.
24. Ability to provide basic advice on employment terms, conditions, policies and procedures.
25. Experience of using Oracle - HR IT System or a similar HR IT System.
26. Experience working in a HR Shared Services Team.
Benefits
We’re proud to offer a great range of benefits including:
27. 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
28. Mental Health support and Life Event Counseling
29. Get Fit Programme
30. Financial and legal support
31. Cycle to work scheme
32. Access Perks at Work, our innovative employee app where you can find:
33. Perks: discounts, gift cards, cashback, and exclusive offers
34. Life: Search for resources and tools on topics ranging from family and life to health, money and work
35. Support: Online chat or telephone service for urgent support in a crisis
For more information about ABM’s benefits, visit our careers page
ABOUT US
ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit
ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.