The Finance & HR Manager will assist the Finance Team in carrying out their day-to-day activities, including processing and recording financial information on our finance system (NetSuite), managing the payroll process and other bookkeeping duties. They will also manage the HR function and support managers through the recruitment, onboarding and leaver process and take a lead in organising CPD and training across the organisation.
Main Responsibilities
Finance Responsibilities
* Management and administration of the monthly payroll.
* Own the payroll lifecycle, ensuring accurate and timely processing of staff payroll, including new starters, leavers, pension enrolments, DBS checks and other monthly changes.
* Manage the organisation pension scheme, including assessment, payment calculations, and sending data to pension providers.
* Process purchase invoices, sales invoices, and credit card reconciliations in line with our internal approval processes using NetSuite
* Liaise with suppliers and customers, managing payment queries and follow-ups.
* Prepare and reconcile monthly Aged Debtors and Creditors Reports.
* Assist in the preparation of fortnightly payment runs.
* Prepare quarterly VAT reports for review by the Management Accountant.
* Maintain accurate financial records in line with internal policies and compliance standards.
* Process the bank including payments and receipts.
* Assist with audit queries where applicable.
HR and Personnel Support
* Coordinate recruitment and onboarding processes, issuing contracts and maintaining personnel records.
* Administer performance appraisals, staff training, and development tracking.
* Ensure all employment records are accurate and up-to-date, maintaining confidentiality.
* Support staff development initiatives, including training, appraisals, and other HR functions.
* Conduct exit interviews and manage leaver documentation.
* Handle all personnel queries, ensuring compliance with HR policies and regulations.
* Coordinate regular staff communications.
Governance and Clerk Duties
* Support the Chief Operating Officer in preparing Board and Committee meeting agendas, circulating papers, and minute board meetings.
* Coordinate trustee recruitment, including advertising, scheduling interviews, and onboarding.
* Support the Senior Management team to organise annual trustee strategy days, including setting agendas and managing logistics.
Person Specification
* Previous experience in a finance, HR, or office management role.
* Experience using Sage payroll or similar payroll software
* Experience using NetSuite or similar software for managing an accounting function
* Proven experience managing payroll processes.
* Experience in recruitment, HR administration, and staff record management.
* High attention to detail with strong numerical accuracy.
* Excellent communication and interpersonal skills.
* Proficient in Microsoft Office, particularly Excel and Word.
* Strong organisational and problem-solving abilities.
* Knowledge of payroll-related tax regulations and compliance standards.
* Interest in higher education and/or the performing arts.
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