Role Description
To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.
To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
Note taking at confidential meetings
To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
Reference provision and third-party requests for letters
Mailbox management, cleanse and filing
System updates for all employee lifecycle activity
Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
Preparing and submitting documentation for DSARs
Tracking and monitoring DBS and visa renewals for the regions
Complete Ad hoc reports
Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
Give first line policy advice- direction to policy and direction to key elements
Any other reasonable duties as directed by the HR Business Partner
Some travel within region may be required.
PERSON SPECIFICATION
Previous HR and/or Administration experience
Familiarity with HRM Systems, Excel and Reporting
Articulate, proactive and professional
Organised and process driven
Excellent communication and interpersonal skills
Strong decision-making, negotiation and influencing skills
RTW in UK
The role will require an individual who is
Articulate personable, supportive and efficient
A proactive solutions provider – able to think around a problem to resolve issues
Literate and numerate – comfortable with reporting and accuracy
Energetic, understands the need for urgency and is results driven
Organised, detail orientated and keen to complete
Precise and compliance focused
Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary
A good judge of situations and can identify the key signals in a noisy environment
A team player - willing to ‘join in’ and happy to go out of their way to support others
Knowledge & Experience (advantageous but not essential)
Worked in an HR or Administration team previously
Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector
Understands the principles of Safer Recruitment and is trained up to date on these guidelines
Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).
Familiar with Anti-discrimination and Equal Opportunities legislation