Reports to: Head of People & Culture
Location: Northampton
Salary: Negotiable
Hours: Monday - Friday
Type: Permanent
Imperial Recruitment are working with Made For Trade on a retained basis to recruit a HR Officer for their new site in Northampton
Role Purpose
The HR & Facilities Coordinator will be responsible for the smooth day-to-day running of the Northampton site, providing hands-on support across HR, administration, and facilities.
This is a varied and fast-paced role requiring a proactive individual who can take ownership of site-based activity, ensuring employees are supported, HR processes are completed accurately, and the workplace is well organised, presentable, and fully operational at all times.
The role acts as the first point of contact on site for people-related matters, with support from the Head of People & Culture for more complex issues.
Key Responsibilities HR & Employee Support
Act as the first point of contact for employees and managers on HR queries
Support the full employee life-cycle including on-boarding, changes and off-boarding
Carry out right to work checks, references and on-boarding compliance
Support recruitment activity including interviews and candidate coordination
Assist with disciplinary, grievance and investigation meetings, including note taking
Escalate more complex matters to the Head of People & Culture
HR Administration & Systems
Maintain accurate employee records on the HR system
Manage time and attendance, including clocking data and resolving issues
Process employee changes in line with payroll deadlines and liaise with Payroll as required
Support absence reporting and basic HR data/reporting
Onboarding & Site Setup
Coordinate on-boarding for all new starters
Issue PPE, clocking fobs and equipment
Ensure all system access and payroll setup is complete
Deliver a smooth and organised first-day experience
Facilities & Site Coordination
Take ownership of the general upkeep and presentation of the site
Ensure offices, meeting rooms, showroom and communal areas are clean and organised
Work with cleaning providers to maintain standards
Manage site supplies (PPE, stationery, tea/coffee, consumables)
Liaise with purchasing and suppliers to ensure the site is fully stocked and operational
Provide showroom access when required
Be a visible, approachable presence on site
Support site visits, audits and general administration
Carry out ad hoc duties as required to support the business
Person Specification
Previous experience in HR administration or a similar coordination role
Experience using HR and/or time & attendance systems
Strong organisation and attention to detail
Confident communicator, able to build relationships across the site
Proactive and able to work independently
IT literate (MS Office)
Minimum Level 3 CIPD qualified or equivalent experience (desirable)
Key Behaviours
Takes ownership and gets things done
Flexible and hands-on approach
Practical and solutions-focused
Approachable and supportive
Maintains high standards
For more information please contact Dan Pilkington at Imperial Recruitment Group