To provide efficient,professional, and comprehensive administrative support to ensure the smooth HRfunction of The Rosemary Foundation. TheHR Administrator will support the full employee lifecycle, ensuring accuraterecord-keeping, compliance with employment legislation, and delivery of ahigh-quality HR service across the Charity.
In addition, experience of using System One is desired (training will be given) to supportthe clinical team as the first point of contact to troubleshoot issues.
Main duties of the job
Key Responsibilities:
* Recruitment & Onboarding/Offboarding Support
* Maintaining Employee Records & HR Systems
* Payroll & Benefits Administration
* Absence & Leave Management
* Employee Relations Support
* Compliance & Policy Support
* General HR Administration
* IT/Systm One Support (training provided)
About us
The Rosemary Foundation Hospice at Home (Registered Charity No: 1064723) is based in Petersfield. We care for patients in their own homes with life limiting illness within a 15 mile radius of Petersfield. We are nurse led and have been providing our services, entirely free of charge since 1997.
The Rosemary Foundation is proud to be an equal opportunities employer and encourages applications from everyone who meets the roles requirements.
Job responsibilities
Recruitment &Onboarding/Offboarding
Support the Senior Leadership Team with recruitment administration, includingarranging interviews and issuing offer letters.
Process pre-employment checks (right to work,references, DBS where applicable).
Prepare contracts of employment and new starterdocumentation.
Coordinate induction processes and onboardingdocumentation.
Ensure all employee records are accuratelycreated and maintained on HR systems
Ensure Offboarding processes are adhered to,including return of uniform/equipment/ID badge/Key/Phone deactivation etc.
Liaise with SLT manager to arrange exitinterview.
Employee Records & HR Systems
Maintain accurate, confidential, and up-to-datepersonnel files (electronic and paper-based).
Update HR systems with changes relating tocontracts, salary, hours, annual leave and personal details and communicatechanges to employees.
Produce HR reports and workforce data asrequired.
Ensure compliance with GDPR and data protectionrequirements.
Monitor staff car insurance to ensure HR filesupdated accordingly.
Collate mandatory e-learning records
Payroll & Benefits Administration
Support the Finance Manager in running themonthly payroll.
Absence & Leave Management
Record and monitor sickness absence and otherleave types.
Produce quarterly absence reports and highlighttrends.
Support managers with return-to-workdocumentation and processes.
Employee Relations Support
Provide administrative support for disciplinary,grievance, and capability processes.
Take notes at formal HR meetings where required.
Compliance & Policies
Support the maintenance and updating of HRpolicies and procedures.
Ensure compliance with employment law andinternal governance requirements.
Assist with audits and regulatory inspections asrequired.
Collate mandatory training requirements andliaise with all staff to ensure they are keeping up to date and rec
General HR Administration
Respond to employee queries in a professionaland timely manner.
Support HR projects and initiatives as required.
Contribute to continuous improvement of HRprocesses and systems.
IT/SystmOneSupport (training will be provided if required)
Be the first point of contact in managing ITSupport enquiries or trouble shooting, including outages and VPN issues.
Raise support tickets as required
Produce weekly activity reports
Ensure paper files are scanned to online folderand insert to Systmone patient files ongoing.,
Ensure the Systmone Process Flow is workingand action as needed.
Qualifications
* At least 3 years experience in an HR administrative role.
* Strong organisational skills and attention to detail.
* Excellent written and verbal communication skills.
* Ability to handle confidential information with discretion.
* Proficient in Microsoft Office: Word, Excel, Outlook.
* Understanding of basic UK employment law principles.
* Experience using SystmOne.
* CIPD Level 3 - or working towards.
* Experience working in healthcare, NHS, care settings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,351 to £32,262 a yearThis is the full time equivalent and will be pro rated
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