Summary:
We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week) as an Office Administrator.
Position: Office Administrator
Hours: Part-time, 22.5 hours per week
Role Overview
We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week). You'll play a key role in keeping our office running smoothly, coordinating between departments, and providing essential administrative, financial, and operational support. Flexibility in working days is available to suit your schedule.
* Office Administration
* Manage day-to-day office operations, including supply inventory and equipment upkeep.
* Coordinate repairs and services for office equipment and space
* Ensure the office environment is organised and efficient
* Administrative Support & Financial Coordination
* Handle general admin tasks, including correspondence, meeting scheduling, and preparation
* Process invoices, perform monthly bookkeeping and reconciliation, and follow up with debtors
* Use Xero for financial tracking, reporting, and profit & loss analysis
* Generate and manage print quotes for internal and client projects
* Assist with ad hoc PA tasks and cross-departmental coordination
* Support management with reporting and analysis
* Assist in creating and formatting new business proposals, supporting the agency's growth efforts
* Manage external communications, both phone and email.
* Facilitate any internal communications if necessary.
Desired Experience
* 2 years in office administration, office management, or operational support
* Experience using Xero or similar accounting platforms
* Solid understanding of basic accounting and reporting principles
* Previous experience contributing to business proposals or pitch documents is a plus
* Background in a fast-paced, creative or agency environment is advantageous
Skills & Attributes
* Excellent communication skills (verbal and written)
* Strong organisational abilities with the capacity to manage multiple priorities
* Proficiency in Google Workspace (Docs, Sheets, Drive)
* Comfortable using tools such as Xero, Asana, and Toogl.
* High attention to detail and a proactive, solution-oriented mindset
* Confident working independently and as part of a close-knit team
What We Offer
* 22.5 hours per week with flexible working days
* Supportive, collaborative team culture in a growing agency
* Opportunity to expand the role based on your interests and the agency's evolving needs
A creative environment where your ideas and contributions are valued.
Job Type: Part-time
Pay: £13.00 per hour
Benefits:
* Bereavement leave
* Canteen
* Company events
* Company pension
* Discounted or free food
* Free parking
* Gym membership
* Health & wellbeing programme
* On-site gym
* On-site parking
* Sick pay
* Transport links
* Work from home
Ability to commute/relocate:
* Belfast BT3 9DT: reliably commute or plan to relocate before starting work (required)
Education:
* A-Level or equivalent (preferred)
Experience:
* Administrative: 3 years (required)
Language:
* English (required)
Licence/Certification:
* Driving Licence (required)
Work authorisation:
* United Kingdom (required)
Location:
* Belfast BT3 9DT (required)
Work Location: Hybrid remote in Belfast BT3 9DT