Apple Recruitment are recruiting URGENTLY for a Part time Clerical Officer within Finance on behalf
of the NI Assembly. This role will be for up to 6 months. Hourly rate based on GBP 29,137, 15.14 per
hour : 25 hours per week. 5 hours per day Monday to Friday.
This role also offers Hybrid working : 3 days in office week one and 2 days in office week two.
Job Description:
The main duties and responsibilities are:
. Provide high quality customer service to a diverse range of stakeholders, both internal and
external, including Members of the Legislative Assembly (MLAs) and their staff, NI Assembly staff
and third:party suppliers.
. Manage own work to ensure the delivery of objectives.
. Process, check, raise and address queries and input financial documentation and information,
including invoices, payroll data, expense claims and payments.
. Perform reconciliations and process corrections on general ledger accounts.
. Investigate irregularities and process corrections on a computerised payroll system.
. Efficiently file and record financial documentation and information.
. Respond promptly to e:mail, telephone and face to face queries regarding invoices, payroll,
expense claims and payments.
. Record and distribute correspondence, emails, incoming mail / post, monitor and manage
electronic mailboxes and deal with routine correspondence accurately and promptly and forward to
relevant staff as appropriate.
. Effectively use Microsoft Office and bespoke internal Assembly financial software systems and
databases. Provide accurate information and advice in a professional and helpful manner in line with
organisational policies and procedures.
. Comply with all Assembly Commissions staff policies and procedures including Equal
Opportunities and Dignity at Work policies and procedures.
. Carry out other duties that the Assembly Commission reasonably requires of you.
If you wish or would like more information, please in Microsoft word
format to Caroline Parker by Monday 18 th May You must also include a bullet
pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria
below.
Essential Criteria:
Applicants must, by the closing date for applications have:
1. GCSE A level grade A :C in 2 separate subjects and 5 GCSEs grade A :C including English
Language and Mathematics. Applications will be considered from applicants with formal
qualifications of an equivalent or higher standard to those stated.
AND
2. At least 2 years experience in a finance office, or an administrative role carrying out finance
duties, in each of the following:
a) Processing and inputting financial information, such as invoices, payroll data and / or
expense claims.
b) Using effective oral, written and numerical skills to communicate effectively with a
diverse range of people at all levels, including team members, members of the public,
customers, suppliers and managers.
c) Organising workload and giving attention to detail to produce accurate, high quality work
to deadlines.
d) Effectively using a financial software package and Microsoft Office products to process
financial documents and information.
OR
3. At least 4 years experience in a finance office, or an administrative role carrying out finance
duties, in each of a) : d).
Further Details:
Hourly Rate based on GBP 29,137 p.a. GBP 15.14 per hour
Duration: Up to 6 months
Date of informal discussions : Wednesday 20 th May via Teams
You must be available to start immediately
This business area offers hybrid working : 3 days in the office week one and 2 days in the
office week two
25 hours per week, 5 hours per day Monday to Friday
Closing date for CV submission to Apple: Monday 18 th
If you wish or would like more information, please in Microsoft word format
to Caroline by Monday 18 th
Applicants must ensure their CV is accurate and up to date. The CV sh