Business Support Officer – Public Sector Temporary Contract Belfast Main purpose of job: To be responsible to the Business Coordinator: To carry out appropriate monitoring, evaluation and verification duties at the direction of line manager for externally funded activities and projects, undertaken within City and Neighbourhood Services. To assist in the development, review and maintenance of all administrative systems, processes and documentation related to grants to ensure full compliance with financial, audit, council and funder requirements. To assist in the identification and accessing of a variety of sources of funding to support the objectives and activities outlined in the Departmental Strategies and Plans. Summary of responsibilities and personal duties: Assist in the monitoring of funded activity in conjunction with the Business Coordinator and relevant operational unit lead(s) to ensure all regulations, processes and procedures are adhered to and compliance with grant conditions are met. Assist with overseeing the administration/financial management and control of all external funding received, this will include; coordination and review of letters of offer, financial agreements, service level agreements and memoranda of understanding, in conjunction with the Business Coordinator. Coordinate the administration and data capture of monitoring and evaluation of externally funded activities in conjunction with the Business Coordinator and relevant operational unit lead(s). Support the development and maintenance of systems for monitoring all aspects of project management for funded projects. Ensure the financial monitoring and treatment of grants income and expenditure complies with financial procedures and timelines, completing the relevant returns and documentation in conjunction with the relevant operational unit lead(s). Assist with the preparation of the revenue and capital estimates and with monthly budget monitoring, variance explanations and end of year forecasts, ensuring that appropriate corrective action is taken as required. Assist the Business Coordinator with ensuring service compliance by managing the proper and efficient purchasing and payment of goods and services, including quotations and tenders, and maintaining a suitable inventory of all property in relation to grant expenditure. Assist with the verification of third-party grant/funding agreements to ensure that expenditure is eligible and in line with council procedure and letter of offer. This may include visiting venues and reviewing associated documentation to ensure compliance. Represent the department as requested by the Business Coordinator at audit and verification visits conducted by external funders and representative bodies. Responsible for the management of any assigned business support staff, including the prioritisation and coordination of their workload in liaison with the Business Coordinator to ensure that all sections of the department carry out work to agreed quality, time and budget targets. Provide financial assistance with the development of funding bids for departmental initiatives and to provide support to managers and staff as required. Full Job Description available upon request This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description but which are commensurate with the role. Specifically, the post holder may be required to perform the duties of the post across more than one Council department. Employee specification Essential criteria Qualifications and, or experience Applicants must, as at the closing date either, have a third level qualification in a relevant subject such as Finance, Business Studies, Accountancy or equivalent qualification and be able to demonstrate, by providing personal and specific examples, at least one year’s relevant experience in each of the following three areas: or be able to demonstrate, by providing personal and specific examples at least two years’ relevant experience in each of the following three areas: assisting with the preparation of revenue estimates, the monitoring of budgets and the management of accounts receivable and accounts payable functions; administration, monitoring and evaluation of significant grant processes providing management information and verification and compliance with funding agreements; and managing business support staff on a daily basis including programming workloads and priorities. Desirable criterion In addition to the above qualifications and, or experience, Belfast City Council reserves the right to short-list only those applicants who, as at the closing date for receipt of application forms, either have a relevant third level qualification and can demonstrate, by providing personal and specific examples on the application form, at least two years’ relevant experience in each of the aforementioned areas (a) – (c), or have three years’ relevant experience in each of the aforementioned areas (a) – (c). Other Information: Target Start Date: 8 th June 26 Closing Date: 4 June 26 Hours of Work: Monday to Thursday 9am to 5pm, Friday 9am to 4:30pm. Rate of Pay: £20.66 per hour plus accrued holiday pay Location: Linenhall Street Belfast If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on 02890 421047 or 07812 017416 to speak to one of our consultants. The client reserves the right to close vacancies earlier than the specified date, should they receive sufficient applications. If interested, please send your CV as early as possible. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.