Overview
We are recruiting a HR Administrator to join our busy HR team supporting the European Vice President of HR and HR Advisor. The role will be based in Lincoln; there may be a requirement to travel to other sites from time to time.
Base pay range
Direct message the job poster from Lincat Group
Key Areas of Responsibility
* To support with all recruitment activities: production of job adverts internally and externally using the Middleby Careers Portal; arranging interviews; raising new starter paperwork via DocuSign and ensuring that any unsuccessful candidates receive feedback; to set up new employees in the HR and T&A system; production of clock cards for new starters and replacements; supporting with the onboarding process.
* To support with sickness absence management: run a daily absence report to identify who has been absent from work; track return to work forms for those returning to work after absence; notify managers when someone has triggered the Absence Management Policy; completing KPI’s for Production regarding Absence.
* Case Management: supporting with invite letters for Disciplinary Meetings, Flexible Working Meetings and Grievance Meetings.
* Supporting the leaver process: acknowledging resignations and informing payroll; processing changes to terms and conditions of employment once authorised via the Middleby Careers portal, sending letters/contracts to confirm changes, keeping the HR and T&A system up to date with changes and notifying payroll; completing HR reporting to Accounts regarding starters/leavers and headcount; administration of the Recognition Scheme and Long Service Awards; keeping Organisation Charts up to date; administration and tracking of the Appraisal process; ensuring employee files are up to date; coordination of the e-learning platform; ensuring all audit requests are completed as required; ensuring that company policies and procedures are followed; working flexibly as a full team member by covering for holidays and absence, by role re-allocation and carrying out any other duties which may reasonably be requested of the role when required.
Qualifications, Knowledge, Skills, Experience
* CIPD level 3 qualification or working towards it would be advantageous.
* Prior experience of working in a busy HR administration department.
* Good knowledge of HR processes and the ability to advise managers in accordance with Company Policies.
* Sound knowledge of Microsoft software, particularly Word and Excel.
* Ability to accurately note take.
* High level organisational and time management skills and the ability to pragmatically assess and manage priorities.
* Ability to deal professionally and empathetically with employees.
* Able to work proactively and on own initiative whilst understanding when to consult or seek advice.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Human Resources
* Industries: Manufacturing
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