Musgrave Belfast – 9 – 5 PM Monday -Friday.
To deliver an efficient, customer focused, high quality Human Resource Service. To manage on a day to day basis, the provision of a transnational comprehensive service, provided to all staff and management within the Belfast Health and Social Care Trust. Ensure process and systems are adhered to and maintained.
Main Duties / Responsibilities
For each of the following, the post holder will;
1. Manage and coordinate on the provision of HR administrative process, in a timely and consistent manner in accordance with Trust policies, procedures, best practice and current employment legislation.
2. Provide advice and guidance to managers and staff on a range of policies, terms and conditions and employment legislation.
3. Be responsible for ensuring all relevant paperwork is completed in respect of each process and to the agreed high standard.
4. Ensure the full and effective use of electronic HR systems. Support the team to develop their skills, knowledge and use of systems.
5. Work collaboratively with the BSO Shared Service Centres and HSC Pensions Branch, establishing and maintaining good communication and partnership working.
6. Be responsible for the collection and collation of relevant data to enable monitoring, analysis and reporting of HR information as required by Service Groups, the Trust and external organisations.
7. Be responsible for the maintenance of both electronic and paper based filing systems. This includes the safe storage, retrieval, retention and disposal.
8. Assist senior HR staff in the provision of information and advice to managers in relation to the application of policies and procedures.
9. Work collaboratively with stakeholders including management, staff, trade unions and the general public.
10. Undertake projects and surveys as agreed to ensure a high quality HR service.
11. Organise and take minutes at meetings and hearings as appropriate.
12. Assist in the co-ordination of, development and delivery of training programmes as required.
General Management Responsibilities
13. Participate in the selection and recruitment of staff as required.
14. Conduct Staff Develop Review/ KSF reviews and performance reviews for staff.
15. Plan, allocate and evaluate the work of staff within the authority delegated.
16. Assist in the management of absence, disciplinary, capability and grievance issues as appropriate.
Experience
Qualifications
Registration
· RQF Level 4 or equivalent / higher qualification AND 1 year’s experience working in a Human Resources Department.
OR
4 GCSEs at Grades A-C / 9-4 including English or English Language (excluding English Literature) or equivalent / higher qualification AND 2 year’s experience working in an administrative/ customer-facing environment, 1 year of which must be working in a Human Resources Department.
OR
3 year’s experience in an admin/ customer-facing environment, 1 year of which must be in a Human Resources Department.
Knowledge
Skills
Abilities
· At least 1 year working experience and knowledge of processing and carrying out HR actions on SAP Graphical User Interface application (HRPTS); (Such as processing New starts, Leavers, Contractual Changes, Internal Organisational Moves etc)
· Proficient in the use of Microsoft Office Products i.e. Word, Excel, PowerPoint and Outlook.
Knowledge
Skills
Abilities
· Knowledge of Human Resources Policies and Procedures and relevant employment and equality legislation.
· Effective communication skills to meet the needs of the post in full.
· Ability to plan, allocate and evaluate work for staff and self.
· Ability to work with a range of stakeholders.
· Ability to plan ahead and work to deadlines, including prioritisation of own workload and that of others.
· Ability to work as part of a team whilst using own initiative and be flexible in approach to work.
· Ability to work to tight timescales whilst meeting targets.