Job description
Administration Officer
Location: Newforge Lane
Hours: Full-time, 37 hours per week
Pay Rate: £ per hour
About the Role
AFBI is seeking an Administrative Officer to support the Newforge Estate Unit within the Estate Management & Development Branch (EMDB). Reporting to the Premises Officer, the postholder will provide essential administrative and operational support to ensure the safe, compliant, and effective day-to-day management of the Newforge site.
This is a varied role combining facilities administration, contractor liaison, health and safety support, systems use, and reception duties within a busy public-sector estate environment.
Key Duties & Responsibilities
The successful candidate will assist the Premises Officer with:
1. Facilitating, monitoring, and managing the planned preventative maintenance (PPM) schedule and associated remedial works
2. Managing defect reporting and reactive maintenance
3. Daily use of AMPS (NICS Asset Management & Property Services system) to manage maintenance works, minor projects, and asbestos-related activity
4. Administration relating to specialist laboratory gas maintenance
5. Operation and monitoring of the permit-to-work system
6. Supporting site security, including KPI reporting and invoice processing
7. Assisting with fire safety duties as Deputy Fire Precautions Officer, including weekly fire alarm testing and routine safety checks
8. Providing reception cover, dealing with visitors, contractors, suppliers, staff, and AFBI Board Members
9. Managing daily post, mail, and courier services
10. Undertaking any other duties appropriate to the role as requested by the Premises Officer
Essential Criteria
Applicants must demonstrate:
11. 5 GCSEs (or equivalent) at Grade C or above, including English Language and Mathematics
12. At least 1 years' experience working in a facilities management (FM) environment, undertaking duties similar to those outlined above
13. Strong communication skills, with the ability to deal confidently with staff, contractors, visitors, and reception duties (including tannoy announcements)
14. Competence in Microsoft Office, particularly Word and Excel, for invoice processing, record keeping, and correspondence
15. Experience of, or ability to quickly learn, online asset management systems
16. Ability to work effectively as part of a team
17. Ability to work on own initiative and manage a varied workload