VANRATH are excited to be working alongside a leading Organisation with a prestigious reputation in the construction industry for the recruitment of an Executive Assistant. This is a Monday - Friday Permanent position - there are flexible start and finish time available with this position if required but full-time is preferred. This role will be based in the company's Belfast office (Between Ormeau and Castlereagh) The successful individual will report to the MD, and there will be Office Manager duties too. This individual will work in a fantastic working environment, in a really enjoyable position. Salary Fully Negotiable + Fantastic Benefits & A Great Place to Work The Role This key role supports the CEO and Finance Director while overseeing a broad range of operational, administrative, some aspects of HR, and Compliance functions. The successful candidate will bring strong experience with Microsoft 365 tools (especially Microsoft Lists and Excel), ISO management systems ), and HR processes. You will be confident leading change, driving efficiencies, and contributing to a dynamic work environment. Providing administrative, secretarial and general support to the CEO and Finance Director Oversee smooth running of office operations Managing diaries and scheduling meetings and appointments, taking minutes as needed Manage company fleet vehicle documentation Support aspects of HR administration Maintain ISO management systems (ISO ), ensuring readiness foraudits and continual compliance. Champion quality and process improvements across departments. Expert use of Microsoft 365 tools, especially Microsoft Lists, Forms, SharePoint, and Teams to improve efficiency and automate workflows. Manage multiple internal databases, ensuring data integrity and security in line with ISO and information governance standards. Attend leadership and management meetings; take clear, concise minutes and track follow-up actions to completion Responsible for logging, tracking, and managing all equipment issued to inspectors, ensuring items are maintained in good condition, regularly calibrated, and compliant with relevant standards. Maintain accurate records of usage, servicing, and calibration schedules. The Ideal Person Experience in a similar role (Background could be - Executive Assistant / Office Manager / Operations Manager / Personal Assistant / Senior Administrator (or similar) Strong working knowledge of Microsoft 365 suite, particularly Microsoft Lists, Forms, SharePoint, Excel and Teams. Significant experience with ISO, and 27001 frameworks. HR administration experience including recruitment, employee lifecycle support, and maintaining HR records. Skilled in managing multiple projects, priorities, and stakeholders simultaneously. Experience attending and minuting management meetings For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence. The level of service offered by VANRATH has been excellent. They have not simply facilitated a change of job but have considered my longer-term career objectives from the outset. VANRATH have also engaged employers in speculative conversations where a role may not already exist rather than simply trying to fit my CV to known vacancies. After submitting my CV, Ross Stevenson contacted me to direct me in my future role. Ross had vast experience in recruiting in my field and went out of his way to secure my new position. He provided fantastic support and I couldn't have dealt with anyone better than him. We've been working with Adrian Harrison at Vanrath for a while now and they've always provided a very good experience. Our contacts have always been highly responsive, well-informed about our business and partner with us rather than being transactional which is a big plus. We'll definitely continue to work with Vanrath moving forwards and wouldn't hesitant to go to them for any of our hiring needs. Skills: executive assistant personal assistant pa ea office manager secretary operations Benefits: Fantastic Benefits Package