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My client, a leading public sector organisation based in Belfast, is looking for a Full-Time Personal Assistant / Administrative Assistant.
* 6 months (initially with extension possible)
* Full Time, Monday-Friday, 9am-5pm (hrs)
Main Duties / Responsibilities
For each of the following, the post holder will:
* Provide a secretarial and administrative service to the Head of Regional Medical Physics and Service Manager for the Regional Medical Physics Service team. Undertake a range of administrative support duties including receiving, processing, and distributing mail, personally dealing with routine items, and providing typing and admin support.
* Maintain an efficient and effective diary management system for all senior management teams, including preparation of all pre-meeting documentation in a timely and accurate manner.
* Support management meetings and events by preparing agendas, taking minutes, and compiling action plans as required.
* Develop and maintain both electronic and hard copy filing systems, including Bring Forward (BF) processes.
* Travel to venues throughout the Trust and participate in online meetings via MS Teams.
* Act as a point of contact for communication between staff and external agencies to ensure a full and efficient service.
* Make and receive telephone calls and take appropriate actions.
Qualifications and Experience
RSA/OCR Stage II Text Processing Part I and Part II (Word Processing/Typewriting) or equivalent.
Four GCSEs Grade C or above (including English Language) or equivalent, and one year secretarial/administrative experience.
OR
NVQ Level 2 in Administration and 1 year secretarial/administrative experience.
OR
2 years' secretarial experience with minute taking.
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