Role Overview
To provide secretarial and administrative support to the Chairman of Lagan Specialist Contracting Group to enable effective and efficient operation of the role.
What you'll do
* Carry out general secretarial and administrative support duties for the Chairman, including drafting correspondence, documents, reports, and presentations, ensuring they meet communication objectives.
* Open and prioritise all non-confidential mail, including emails, providing summaries, initiating correspondence where appropriate, and seeking advice as necessary.
* Develop and maintain an organised filing system for all documentation.
* Maintain an up-to-date diary for the Chairman, including scheduling meetings, collating and distributing documents, and managing travel arrangements, while building contacts and relationships with relevant agents.
* Coordinate and organise internal and external events.
* Attend meetings to record minutes and organise refreshments.
* Screen and redirect incoming calls, relaying messages to the Chairman/Directors.
* Assist with presentations and reports.
* Prepare expense claims and record credit card transactions.
* Perform general administration tasks such as document control, photocopying, typing, faxing, and filing.
Key Competencies
* Adaptability – maintaining effectiveness amidst change.
* Stress Tolerance – performing under pressure or deadlines.
* Excellent written and oral communication skills.
What you'll bring
Essential:
* At least two years of experience in a PA or Senior Administrator role.
* Experience in setting up and maintaining manual and digital files.
* Proficiency in MS Office and high computer literacy standards.
Desirable:
* Previous experience as PA to a CEO or Chairman.
* Company secretarial experience.
For full duties and requirements, please view the attached Job Description.
How we’ll reward you
We offer an attractive salary along with lifestyle benefits, development and learning programs, and support to help balance work and personal life. Main benefits include:
* Salary Sacrifice Pension scheme.
* Paid membership fees for relevant professional bodies.
* Life Assurance – four times your annual salary.
* Employee Assistance Program – 24-hour legal and health advice line.
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