Job Description
To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.
* To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
* To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
* Note taking at confidential meetings
* To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
* Reference provision and third-party requests for letters
* Mailbox management, cleanse and filing
* System updates for all employee lifecycle activity
* Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
* Preparing and submitting documentation for DSARs
* Tracking and monitoring DBS and visa renewals for the regions
* Complete Ad hoc reports
* Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
* Give first line policy advice- direction to policy and direction to key elements
* Any other reasonable duties as directed by the HR Business Partner
* Some travel within region may be required.
PERSON SPECIFICATION
* Previous HR and/or Administration experience
* Familiarity with HRM Systems, Excel and Reporting
* Articulate, proactive and professional
* Organised and process driven
* Excellent communication and interpersonal skills
* Strong decision-making, negotiation and influencing skills
* RTW in UK
The role will require an individual who is
* Articulate personable, supportive and efficient
* A proactive solutions provider – able to think around a problem to resolve issues
* Literate and numerate – comfortable with reporting and accuracy
* Energetic, understands the need for urgency and is results driven
* Organised, detail orientated and keen to complete
* Precise and compliance focused
* Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary
* A good judge of situations and can identify the key signals in a noisy environment
* A team player - willing to ‘join in’ and happy to go out of their way to support others
Knowledge & Experience (advantageous but not essential)
* Worked in an HR or Administration team previously
* Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector
* Understands the principles of Safer Recruitment and is trained up to date on these guidelines
* Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).
* Familiar with Anti-discrimination and Equal Opportunities legislation