Job Description
Purpose of the Role
To support and enable the business, line managers, and employees across all aspects of HR and internal communications.
Job Overview
This role is responsible for maintaining employee records, updating HR administration systems, coordinating payroll requirements, taking notes in meetings, and compiling and distributing internal communications. The role also provides support to Executive Team members, including preparing PowerPoint presentations and assisting with meeting documentation.
Key Responsibilities
HR Administration & Employee Records
* Maintain confidentiality and discretion when handling sensitive employee information
* Maintain accurate employee records and HR systems
* Manage employee benefit administration and related systems
* Maintain job descriptions with department managers and update structure charts to reflect people movement
* Ensure employee details are up to date in line with business and legislative requirements (probation, grievances, performance reviews, disciplinary actions)
Recruitment & Onboarding
* Assist with recruitment by posting job adverts and scheduling interviews
* Support managers with recruitment and manage relationships with recruitment agencies and HR suppliers
* Conduct Right to Work, reference, and qualification checks
* Prepare contracts of employment and set up new employee files
* Communicate new starter details to relevant colleagues to ensure equipment and facilities are ready
* Ensure new employees have an onboarding/induction plan and receive all relevant information on their first day
* Explain and enrol new starters into company benefits
Internal Communications
Create and manage an internal communications plan
Manage internal communication systems to ensure colleagues stay informed
Compile and distribute internal communications across the business
Payroll & Reporting
* Coordinate payroll processing information
* Prepare change of conditions documentation and administer all pay changes
* Produce weekly and monthly business reports and provide insight into key trends
Employee Engagement & Meetings
Coordinate engagement surveys
Process engagement data and create management information
Take notes in employee meetings
Organise onboarding plans and support employee lifecycle processes
Leaver Process
* Manage the full leaver process, including:
* Preparing leaver correspondence
* Completing payroll leaver information
* Calculating outstanding annual leave
* Coordinating exit interviews
* Recording and monitoring exit interview data
* Updating structure charts
General HR Support
Provide advice and support to line managers and employees on company benefits and remuneration
Update and coordinate employment policies
Produce PowerPoint presentations for Executive Team members
Knowledge & Skills
* CIPD qualification desirable
* Essential experience working in HR
* Strong knowledge of MS Word, Excel, and PowerPoint
* Experience with ADP or PeopleHR is an advantage
* Excellent grammar and attention to detail
* Experience in internal communications or PA support is desirable