Organisation:The Somme Nursing Home Post:Business Support Officer Reports to:Executive Director Responsible to:Executive Director Salary:£30,000 per annum Location:The Somme Nursing Home, 121 Circular Road, Belfast, BT4 2NA Contract Type:Permanent Hours Per Week:37.5 hours per week (excluding breaks) Job Closing Date:18 June 2026 Interviews will be held on an ongoing basis as applications are received from shortlisted candidates. Applications should be submitted by 12:00hrs on Thursday 18 June 2026 and include a current CV and covering letter. About The Somme Nursing Home The Somme Nursing Home is a charity providing treatment and quality care for service and ex-service persons since 1914. It is registered as a general category nursing home with the Regulation & Quality Improvement Authority. A home that is light and spacious with 50 ground floor single en-suite beds. A home that is conveniently located on the Circular Road, a semi-rural setting off the Holywood Road, a quiet, leafy residential area creating an atmosphere of tranquillity. Our Philosophy of Care incorporates the provision of a high-quality care delivery to our residents, which is tailored to individual need and embraces the core values of the promotion of dignity, choice, and preservation of citizens rights, independence, self-determination and privacy. We strive to create a homely environment, where love, compassion and understanding of the unique needs of the ex-service resident is paramount to our delivery of care. We encourage the involvement of both resident and the family to provide a holistically unique service in which residents needs are met. Department Business Support Base Belfast. The postholder may also be required to travel to and work from other designated premises to ensure the needs of the business are met. Reports to Executive Director Hours of Work Full time. The postholder will work Monday to Friday, 37.5 hrs. The role will be office based and the daily work pattern will be as agreed with the Line Manager. Job Purpose The postholder will be required to oversee the implementation and maintenance of office administrative systems, payroll administration support, and other procedures to ensure operational efficiency. The postholder is also responsible for the management of designated staff, currently management of the Domestic team, under the direction of the Domestic Supervisor, the Kitchen Team including FSAs, under the direction of the Head Chef, Reception and Maintenance Staff. Key Tasks and Responsibilities Finance Administration Maintain, monitor, audit, and report on a range of accounts including the Home petty cash account, residents comfort fund, residents monies recording all income and expenditure in accordance with the home policies and/or procedures, and reconciliation. Ensure that all invoices are current and paid on monthly basis. Ensure all financial documentation for residents and payments to, for example, agencies, benevolent funds, organisations, and government bodies are compliant, accurate and paid in accordance with payment schedules. Check and rectify remittance advices for resident fees supplied by the various health trusts and benevolent organisations. Liaise with the next-of-kin, legal representatives, benevolent organisations, and government agencies to ensure accurate financial reporting. Maintain the cheque register, recording and reporting all cheque payments and preparation of cheques for and witnessing signatories. Maintain monthly accounts in preparation for monthly management checks and collate accounts information for the Management Team, annual audit, financial inspector, RQIA or other body as required. Compile and maintain records to support any insurance related claims. Ensure all intercompany records are stored and retrievable in accordance with company processes and/or legislative requirements e.g. GDPR. Recommend and/or implement improvements to the financial systems, processes, and procedures. Ensure understanding of and compliance with policies, guidelines and controls and monitor and report any breaches/arrears to the Executive Director in a timely manner. Payroll Responsible for the coordination of payroll details in support of outsourced payroll provider, to include assisting in some or all of the following: Details to facilitate set up payroll record for new employee. Details to facilitate the record of employees sickness. Details to facilitate administration of statutory sick pay, maternity pay and paternity pay schemes. Monitor the process of payroll data in a timely manner and clarify any discrepancies. Monitor online payslips and employees online accounts, direct attachment order receipts, union memberships etc, and feedback discrepancies. Coordinate advice and guidance to management on payroll matters. Business Management Assist in the formulation of a budgetary plan and forecasting for the incoming financial year. Provide tender supporting documentation for procurement of goods/services to the Management Team for decision making on final purchases. Oversee procurement of approved goods and services to ensure timely delivery, quality assurance, and best value, enabling the provision of high-quality services to residents. Provide monthly reports on the Business annual budget spend, accounting for any under/overspend. General Promote the Home positively upholding our charity values and preserve/build upon the excellent reputation of the Home. Act in a trustworthy, reasonable, and responsible manner when undertaking all duties. Promote an impartial and harmonious working environment where all are treated with respect and dignity and in which no form of intimidation or harassment is tolerated. Endorse all company policies and procedures and ensure responsible implementation. Ensure full compliance with company health and safety requirements. Participate in staff development and training events. Monitor/Update Website and Social Media. Undertake any other duties deemed necessary within the postholder competency to ensure the effective operation of the role within the Home. Personnel Specification Work Related Requirements Essential Selection Criteria 5 GCSEs including English and Maths at Grade C or Higher or equivalent qualifications. Minimum of 3-5 years financial experience to include payment of accounts and/or management of payroll and associated processes. Demonstrate advanced knowledge and experience in computer applications to include MS Office suite. Demonstrate ability in procurement of goods and services and tendering. Previous people management experience. Hold a full current driving licence. Successful Enhanced AccessNI clearance. Demonstrate a high level of interpersonal, negotiation and conflict resolution skills with an ability to liaise effectively with residents, staff, suppliers, and contractors. Demonstrate ability in the development, implementation, and evaluation of new and existing policies/procedures/programmes/services in relation to finance, e.g. Sage Accounts. Desirable Selection Criteria CIEH Level 3 Fire Safety (or equivalent) qualified, or willing to undertake training to achieve this qualification. First Aid at Work qualified, or willing to undertake training to achieve this qualification. Demonstrate an advanced knowledge and experience in HMRC, regulatory bodies, and governmental departments. Ability to report and record financial audits for various agencies. Appointment Prerequisites Provision of the minimum identity proofing requirements. Successful Enhanced AccessNI clearance. ADZN1_NI