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Join to apply for the Human Resources Administrator role at Waterways Ireland
This range is provided by Waterways Ireland. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
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PLEASE VISIT OUR WEBSITE WWW.WATERWAYSIRELAND.ORG TO COMPLETE AND SUBMIT AN APPLICATION FORM. CV'S WILL NOT BE ACCEPTED. CLOSING DATE FOR RECEIPT OF COMPLETED APPLICATIONS WILL BE 17TH AUGUST 2025.
JOB DESCRIPTION
Position: HR Administrator (Fixed Term Contract to 31st July 2026)
Reporting to HR Advisor
(Analogous to NICS Clerical Officer scale)
Hours: 37 hours per week
Summary of Job
To provide efficient and timely administrative support to the full range of HR processes to ensure that the HR function meets the business need.
Key Functions
* Updating and maintaining accurate employee records and HR systems whilst ensuring confidentiality.
* Preparing and amending HR documents as required
* Liaising with internal and external stakeholders at all levels
* Assisting HR colleagues with reviewing and updating company policies
* Organising HR meetings and events as and when required
Duties and Responsibilities
* Attendance ManagementMaintaining and updating the HR Core Time and Attendance system and associated administration for attendance management (sickness, flexi etc).
* Organising Occupational Health referrals to include booking appointments, notification to employee, completion of referral notes, etc
* Recruitment and SelectionProvide timely and efficient administrative support at each stage of the recruitment process, from assisting in the preparation of recruitment documents through to organising recruitment timetables and preparing interview packs
* Updating and maintaining the E-Recruit system.
* Administer the new-start process for employees, for example, pre-employment checks and payroll notifications.
* Learning and DevelopmentTo support the HR learning and development function to include organising training, booking venues, invitations to staff and maintaining the Core training system
* Liaising with all members of staff throughout the organisation to facilitate training needs
* Preparing and maintaining Learning & Development Plan
* Finance ManagementRaising Purchase Order numbers on request, processing invoices, procurement card reconciliation, review of outstanding items on monthly housekeeping reports.
* Updating and maintaining the Tender Register and process
* Assisting with day-to-day administrative duties associated with the processing of the North South Pensions Scheme
* Employee WellbeingProvide administrative support to the implementation of the Waterways Ireland Employee Wellbeing strategy
* MonitoringTo confidentially record applicant/employee equal opportunity data for NI Equality Commission requirements (Annual Fair Employment Returns and Article 55) and annual NDA returns (Ireland)
General Administration Duties
* To ensure all HR filing is undertaken in line with Retention and Disposal schedule.
* To set up meeting rooms for internal and external meetings, training, recruitment exercises, etc.
* To undertake minute taking duties as and when required.
* General administration support to HR Advisor/s / HR Team Leader / HR
* Business Partners in relation to ad hoc HR duties e.g., Performance Management and Employee Relations.
* Perform other duties as assigned by Line Manager to support the overall objectives of the department.
* Comply with and actively promote Waterways Ireland policies and procedures on all aspects of equality.
* Complete all training as required by Waterways Ireland within specified timeframes.
The above list is not exhaustive, and you may be required to take on other duties and responsibilities for the effective and efficient performance of your role. The organisation operates within a changing environment, and you will be required to be flexible and adapt to these changes and to develop your role as a result going forward.
PERSON SPECIFICATION
Candidates must clearly demonstrate both in their application and at interview, how they meet the criteria detailed below.
Eligibility Criteria
1.1. Five GCSE’s Grades A*-C (including Maths & English) or equivalent and a
Level 3 CIPD in Human Resource Practice, OR
1.2. Five GCSE’s Grades A*-C (including Maths & English) or equivalent and a minimum of 1 years’ experience in a HR role.
* The ability to plan and organise workload to achieve quality results within required timescales.
* The ability to effectively use IT systems: Competence in use of Microsoft Office packages, e.g., Word, Excel, Outlook.
* The ability to contribute as an effective team member and support others
* Demonstrate effective interpersonal and communication skills, including the ability to deal with range internal/external customers with confidence.
* The ability to adapt to a changing environment and to work with minimum supervision.
* Previous experience of using Core HR or equivalent HR systems in the performance of duties.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Temporary
Job function
* Job function
Human Resources, Administrative, and General Business
* Industries
Recreational Facilities
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