Social network you want to login/join with:
Office Administrator - Maternity Cover, Belfast
col-narrow-left
Client:
Macklin Care Homes
Location:
Belfast, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
col-narrow-right
Job Reference:
f214bef80833
Job Views:
3
Posted:
05.05.2025
Expiry Date:
19.06.2025
col-wide
Job Description:
Job Description
Can you make a real difference in the lives of others?
At Macklin Care Homes, you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.
Our Lady's Care Home based in Belfast is recruiting for an experienced Office Administrator on a 1-year maternity contract. The successful candidate will be required to work 4 days a week (30 hours), Monday to Friday, 9 am to 5 pm.
About The Role
Office Responsibilities:
To carry out receptionist & administrative duties to support the effective and efficient running of the home.
Other general administration tasks as and when they arise to ensure the smooth running of the home.
Finance Responsibilities:
Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
Collation of cash and cheque payments for lodging in relevant bank accounts.
Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
Creation of Purchase Orders to be forwarded to the Finance team.
Creation of invoices for third-party services, including hairdressing, podiatry, etc.
HR Responsibilities:
Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
Taking notes at formal meetings, as and when required.
Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.
Proven experience in an administrative role or similar position.
Strong organisational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
Ability to work independently and take initiative.
High attention to detail and accuracy.
Problem-solving skills and ability to handle multiple tasks simultaneously.
Experience in handling sensitive or confidential information professionally.
Flexible to work any 4 days between Monday to Friday depending on business needs.
Previous experience in office management or administration within a Care Home environment.
Familiarity with HR and finance-related administrative tasks.
Knowledge of payroll systems and processes.
This job description will be subject to review in light of changing circumstances and may include any other duties and responsibilities as may be determined in consultation with the jobholder. It is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works.
Please note we will only accept up-to-date CVs - without this, an interview cannot be given.
Interviews may take place before the job advertisement closes and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.
In addition, we also reserve the right to enhance the criteria at the shortlisting stage.
It is Macklin Care Homes' Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.
Macklin Care Homes is an Equal Opportunities Employer.
Skills Needed
About The Company
Part of the Macklin Group, Macklin Care Homes have been caring for people for over 30 years. We’ve taken all our experience over all those years to bring the very best of our knowledge and our expertise to you. We’re experts at what we do.
We’re not just another Care Home, we’re family-first and treat everyone we come into contact with as one of our very own. From staff to residents, relatives to suppliers to the postman – we’re all one big caring community!
We have six Care Homes:
- 3 in Belfast: Arlington, Our Lady's and Parkmanor Oaks
- 1 in Magherafelt: Milesian Manor
- 1 in Coleraine: Ratheane
- 1 in Ballycastle: Leabank
Company Culture
Want a job you'll love? Can you make a real difference to the lives of others? We are looking to recruit great people to work in care and in return, we will bring out the best in you. At Macklin Care Homes you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment. If you are a compassionate person who cares with heart we would like to hear from you. We are proud of our values and unique positive culture that we live each and every day. This is reflective of our relationships with our residents, their relatives, our suppliers and the local community.
Desired Criteria
* Previous HR and/or Finance administration experience.
* Previous reception experience in a Care Home environment.
* Previous experience of working with Time & Attendance systems.
Required Criteria
* Proven experience in a busy office or administration environment.
* Proven experience providing quality administrative support.
* Competent in the use of Microsoft Office applications in particular Microsoft Excel and Microsoft Word.
* Excellent command of spoken and written English.
#J-18808-Ljbffr