Overview
Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national.
This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 daysat home).
Permanent - Monday - Friday position.
Salary:
Fully Negotiable + Fantastic Benefits package & Growth Opportunities
Responsibilities
* Proactively manage diaries, identifying and resolving scheduling conflicts.
* Coordinate meetings, travel arrangements, and accommodation.
* Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
* Draft correspondence for approval and issue communications externally.
* Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
* Organise internal and external meetings and events to ensure optimal use of LAs' time.
* Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
* Open new files and support LAs with the preparation of engagement and onboarding documentation.
* Manage client files, including filing, archiving, and off-site storage.
* Collate and manage financial reports and data from the firm's financial systems.
* Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
* Receive, scan, and distribute incoming post via the case management system.
* Prepare and submit expense claims.
* Raise, issue, and actively chase client invoices.
* Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees.
Ideal Candidate
* Previous Legal PA experience in a similar role working with Partners and a broader team of LAs
* Specific Northern Ireland litigation experience
* Patience and strong upward management skills
* Highly motivated and able to work without supervision to a high standard
* Excellent and accurate keyboard skills
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