HR Administrator Job Types: Full-time, Permanent Salary: £25,000 per year Hours: 40 hours per week Location: Bristol Job Scope: We are recruiting for our client a detail-oriented and proactive HR Administrator to provide key administrative support across the full HR function within a busy care environment. The HR Administrator will play a central role in supporting the employee lifecycle, ensuring compliance, accuracy, and a smooth experience for both new and existing staff. The HR Administrator will support recruitment activity, coordinate onboarding processes, and maintain up-to-date employee records and training logs. Working closely with the HR and management teams, the HR Administrator will assist with compliance requirements and ensure HR documentation, policies, and procedures are current and accessible. This role requires a responsive, people-focused individual who is confident in handling sensitive data and supporting staff queries with professionalism and care. Do you have? Previous experience in HR or recruitment administration (health/social care setting desirable) Familiarity with HR processes, employment law basics, and confidentiality practices Excellent verbal and written communication skills Highly organised with strong attention to detail and time management Proficient in Microsoft Office (Excel, Word, Outlook) Ability to work independently and collaboratively in a fast-paced environment Understanding of CQC standards and DBS checks is an advantage Benefits: Attractive and competitive salary package Paid sick leave Company-contributed pension scheme Comprehensive health and wellbeing programme Ongoing training and professional development opportunities Positive, supportive, and team-oriented work culture At Olive Recruit, we are committed to fostering a workplace culture that embraces diversity and promotes inclusivity. Our core values, Integrity, Impact, Inclusivity, and Innovation, guide our efforts to create an environment where every employee feels valued, respected, and empowered to excel. As a recruitment agency, we prioritise sourcing and placing diverse candidates with our clients, recognising that diverse perspectives are essential for business success and inclusive work environments. We take great pride in celebrating the unique backgrounds and experiences of our team members and candidates. By embracing these different perspectives, we not only create a great place to work but also better serve our clients. Your individuality is what makes our team strong. Join us in championing our values and building a workplace where everyone can thrive. We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All colleagues are expected to share this commitment and participate fully in safeguarding training and processes. The successful applicant will undergo a free enhanced disclosure from the disclosure barring service & other compliance checks required. Client Information Client Name Olive Leaf Client Address Laurel House, Brotherswood Court Almondsbury Business Park Great Park Road Bradley Stoke Bristol BS32 4QW Copy of signed TOB * YES NO Fee agreed 10% Number of service users-if applicable n/a Person in contact Lucy Position of person in Contact Owner Email Telephone/Mobile Number Website URL https://oliveleafhealthcare.co.uk/ Other Client Information (what kind of service, how many services, different locations, overall benefits package) Olive Leaf Healthcare Solutions is a provider of Quality Care Services, reaching out to those members of the community who need extra assistance in order to enable them to remain independent whilst enjoying the comfort and privacy of their own homes. Our clients and expertise includes, learning disabilities, mental health, end of life care, supported living and domiciliary care. Any challenges within the business that will impact the recruitment of new employees? Any proposed solutions for the challenges the business is facing? Client Recruitment Information Do they have internal recruitment? * YES NO Are they using any other external recruitment firms? * YES NO If “Yes” which one/s? * Any challenges when Vacancy Information Vacancy Name HR Administrator Vacancy reporting to role Owner / Lucy initially Copy of job description provided YES NO Essential/desirable qualifications Location (including postal code) BS32 Employment Type Full-time Part Time Bank Hours per week 40 hours, although needs to be flexible Working Hours 9-5 Salary per year/per hour Starting at 25k Any additional salary information i.e. bonus/ allowance/holidays • Competitive Salary • Sick Pay • Company Pension • Health & Wellbeing programme • Opportunities for professional development and continuing education. • Supportive and collaborative work environment. Working shifts/day nights on-call Contract Type Permanent Temporary Backfill Work Location On-site Remote Hybrid Travelling involved YES NO If “Yes” how often? Covering Bristol, Bath & South Glos Driving Licence required YES NO Are other agencies working on this * YES NO Do we have exclusivity for: (days/weeks)* No Interview process — How many? Who will they be with? What is required? Offer Process? * CVs to lucy, 1st stage on teams / then 2nd stage in F2F to meet the team etc Urgency to fill Vacancy Close Date * HR Administrator £25k We are committed to delivering high-quality, person-centred care to individuals in the community. We support people with learning disabilities, complex care needs, end-of-life care, and provide domiciliary and supported living services. We believe that exceptional care begins with exceptional people. As we continue to grow, we are looking for a dedicated and detail-oriented HR Administrator to support our internal operations and contribute to our mission of enhancing lives in the comfort of home. ________________________________________ Role Summary The HR Administrator will play a vital role in ensuring the smooth running of our HR processes. From recruitment support to compliance and employee record-keeping, this position is key to supporting both our frontline staff and management team in maintaining a responsive and people-focused care service. ________________________________________ Key Responsibilities • Assist with the end-to-end recruitment process: posting jobs, scheduling interviews, processing applications. • Conduct employment checks including references, right to work, and DBS verification. • Maintain accurate employee records and HR databases (e.g., staff training, leave, contracts). • Support onboarding and induction for new staff. • Help ensure compliance with CQC, GDPR, and employment legislation. • Assist with HR documentation such as contracts, handbooks, and policy updates. • Coordinate training sessions and maintain up-to-date training records. • Respond to general HR-related queries from staff and management. • Provide administrative support to HR and management as needed. ________________________________________ Requirements • Previous experience in an HR or recruitment administration role (preferably in healthcare or social care). • Good knowledge of HR practices, employment law basics, and confidentiality requirements. • Strong organisational and time management skills. • Excellent communication skills – written and verbal. • Proficient in Microsoft Office (Word, Excel, Outlook). • Ability to work independently and as part of a team in a fast-paced environment. • Understanding of CQC standards and DBS processes is desirable. Benefits: • Competitive Salary • Sick Pay • Company Pension • Health & Wellbeing programme • Ongoing training and professional development opportunities. • Opportunities for career advancement within the organisation • Supportive and collaborative work environment. • They deal with complex care package, however there is a growth plan into dom in Bath and then children services • They are 24/7 agency • Currently have 8 packages and growing • The structure is – Care Manager, 4 x field supervisors, 2 x care cos and 1 x senior care co. There will also be HR admin, Lucy and the Clinical Lead • Expects each person to manage approx 1000 hours • The deal with local authorities as well as some private clients • Covering Bristol, Bath and South Gloucestershire • Monday – Friday role • Culture – “family”, no blame. Excellence, empathetic • Lucy is the current RM and RI and is looking to step back to be more strategic