About the Role
This is an exciting opportunity for an experienced HR Administrator to join a growing business. The HR Administrator will provide full HR and Payroll administration to the HR department and stakeholders, acting as the first point of contact for HR-related enquiries and ensuring the HR department can complete its tasks efficiently.
Working hours: 37 hours per week (8:30am‑5pm Monday‑Thursday, 5pm finish on Friday). Hybrid working – typically three office days and two home working days per week. Based in RYBKA Edinburgh with regular travel to Glasgow and London offices.
Key Responsibilities
Employee Records/Data Management
* Maintain accurate and up‑to‑date employee records, including personal information, employment contracts, and sickness data.
* Ensure Sage data for client groups is accurate and up to date at all times.
Recruitment & Onboarding
* Assist with the recruitment process by guiding managers, supporting interviews (up to job level 5), and assessment days when required.
* Coordinate onboarding for all new hires, support managers and ensure all necessary documentation is completed.
* Ensure probationary reviews are completed on time and records in Sage are up to date and accurate, flagging concerns to the HR Advisor/HRBP.
HR Administration
* Prepare and administer HR related documentation, including offer letters, employment contracts, induction packs and change letters.
* Manage the HR and personal email inbox, ensuring timely and professional responses.
* Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.
Occupational Health
* Coordinate Occupational Health provision within client group.
* Ensure new starter medical assessments are completed and addressed accordingly.
* Raise management referrals on request of the HR Advisor/HRBP.
Other HR Support
* Facilitate sickness absence management reviews with line managers.
* Support the HR Advisor/HRBP with low‑level investigations, including grievance and disciplinary.
* Assist with the administration and running of the performance management process.
* Participate in and support the wider HR team with specific HR projects and process improvement.
Qualifications and Experience
* Proven and relevant HR administrative experience is essential.
* Experience working independently using own initiative to complete tasks and projects is essential.
* Advanced IT skills relating to Microsoft Office (Excel/PowerPoint & Word); experience using an HR database would be advantageous.
* Strong organisational skills and ability to prioritise workloads, meeting specific deadlines is essential.
* Excellent verbal and written communication skills.
* Numerate and good levels of detail and accuracy in work.
* Entry‑level HR/CIPD qualification would be advantageous.
Personal Attributes
* Excellent communication skills.
* Approachable and trustworthy.
* Open to change and personal growth and development.
Benefits
* Competitive salary.
* Holiday allowance starting at 26 days per annum plus bank holidays (prorated for part‑time roles).
* Flexible and hybrid working options (role dependent).
* Life insurance – 4 × annual salary.
* Enhanced Company Pension scheme.
* 24/7 free and confidential Employee Assistance Programme.
* GP24 Service – access to remote, private GP services 24/7, 365 days a year plus second medical opinions.
* BRUSHRewards – discover plenty of ways to get more active and make great savings on everyday essentials, gifts, holidays and special treats.
* Family‑friendly policies including enhanced maternity/paternity.
* Bike2work scheme.
* Long‑service awards.
* Ongoing professional development and training opportunities.
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