Overview
Document Controller – The opportunity has arisen to join an industry leader in the UK’s & Ireland’s Building Services sector. Alternative Heat design, develop and deliver a wide range of offsite-prefabricated, innovative, and sustainable building service solutions throughout the UK & Europe.
What We Do: We specialise in the design, supply, and installation of a wide range of prefabricated energy solutions, typically built in NI and shipped throughout the UK & Europe. We also offer turnkey design, build, and operate solutions for commercial energy centres and large-scale district heating solutions and have experience with successfully procuring and delivering many similar packages to a wide range of public bodies throughout UK & Europe.
Team Overview: The Document Control department ensures the efficient management, organisation, and distribution of all project-related documentation. This team maintains version control, tracks approvals, and ensures that the latest documents are readily accessible to all stakeholders across the project lifecycle. By upholding strict document management protocols, the department supports compliance, enhances collaboration, and helps maintain consistency and accuracy across all project communications.
Role Overview: We are seeking a highly organised and detail-oriented Document Controller to support our growing portfolio of decarbonisation projects. As an M&E contractor acting as the Principal Contractor, we require someone who can efficiently manage document control processes across all stages of the project lifecycle. You will be responsible for overseeing document platforms such as Viewpoint for Projects and Field View, while providing key administrative support to design, operations, HSE, and commercial teams.
Job Title | Document Controller
Location | Belfast
Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary | Competitive Depending on Experience
Responsible to | Document Control Manager
What You'll be Doing
* Document Management: Manage and maintain the Viewpoint for Projects system across multiple live projects. Ensure all project documents, including design drawings, specifications, RAMS, and commissioning documents are correctly uploaded, version controlled, and easily accessible.
* Track the internal review and approval process for design documentation, ensuring timely issue to the client for sign-off within agreed timescales.
* Maintain and update document control logs, trackers, and registers to ensure accuracy and traceability.
* Ensure all RAMS and commissioning documents are reviewed, approved, and stored appropriately.
* Field View Coordination: Ensure Field View is properly set up and maintained for site teams.
* Support site teams in completing and uploading forms, checklists, and records in Field View.
* Meeting Support: Attend and take accurate minutes for internal and external project meetings.
* Distribute meeting minutes promptly and track actions through to completion.
* Administrative Support: Provide comprehensive administrative support to the design, operations, HSE, and commercial teams.
* Support the preparation and formatting of reports, trackers, schedules, and presentations as needed.
* Assist with collation of handover and O&M documentation.
What You Need to Have
* 3 Years Proven experience in document control within the construction or M&E sectors.
* Previous use of Viewpoint for Projects and Field View platforms or alternative CDE is essential.
* Strong understanding of document control protocols and quality standards.
* Excellent attention to detail and organisational skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
* Strong communication skills, both written and verbal.
* Ability to manage multiple priorities and meet tight deadlines.
* Experience working with cross-functional teams and supporting multiple stakeholder
What You Would Ideally Have:
* Previous Experience of Viewpoint for Projects.
* Experience of using Microsoft Visio
* Knowledge of Sharepoint
Employee Benefits
* Full in-house training and career development opportunities
* Competitive pension scheme
* Life assurance scheme
* Health cash plan
* Free annual health check during working hours
* 30 days annual leave increasing in line with length of service.
* Social events organised for all employees throughout the year via our Health and Wellbeing committee.
* Secure, free onsite parking
* Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
* Friendly and supportive working environment in state-of-the-art facilities
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