Overview
HR Administrator - Guildford
Our client is seeking a highly organised and detail-oriented HR Administrator to support our clients busy and dynamic HR function. This is an excellent opportunity for someone with a solid foundation in HR administration who is looking to build a long-term career in a professional and supportive environment. This role is ultimately to support the Head of HR with effective and efficient admin support for the employee lifecycle with a focus on recruitment, payroll, employee records and operational HR administration.
Benefits
* 5 weeks' annual leave plus 3 additional days over Christmas
* All UK bank holidays off
* 6% employer pension contribution
Responsibilities
* GENERAL AND ADMINISTRATION
o Prepare initial contracts of employment
o Coordinate induction arrangements with relevant staff for new starters
o Ensure staff training records are up to date
o Liaise with line managers to ensure all staff appraisals are completed in a timely fashion
o Absence monitoring for all staff and preparation of management information reports
o Provide minute-taking support as required
o Assist the HR lead with external compliance-related matters
o Support with the accurate completion of required workforce data returns
o Participate in staff meetings, training, and other organisational functions as required
o Keep up to date with changes in employment legislation, guidance, and good practice
o Engage actively in the performance review process, including evaluating own professional performance and engagement in learning and development
* RECRUITMENT
o Lead and manage end to end recruitment
o Partner with hiring managers to understand their needs and create job descriptions of the highest quality to attract suitable candidates
o Organise interview schedules and support logistical arrangements to ensure a smooth candidate experience
* PAYROLL
o Work collaboratively with the financial controller to ensure an efficient payroll process
o Support the preparation of monthly payroll processes including checking and inputting of timesheets, new starters, contract changes and leavers, pay increments and changes to allowances and other salary adjustments
o Undertake appropriate salary calculations for starters, leavers, maternity pay, etc.
* EMPLOYEE RELATIONS
o Support the Head of HR with key tasks relating to employee relations including administrative support in relation to investigations, formal disciplinary and grievance meetings as required
Experience and Skills Requirements
* Minimum 2 years' experience in an HR administration or HR support role
* Strong organisational and time management skills, with excellent attention to detail
* Confident communication and interpersonal skills
* Discreet and professional when handling sensitive information
* Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with HR systems
* Educated to A level or equivalent
What You'll Bring to the Table
* Professional manner and approach
* Proven tact and diplomacy in dealing with a range of people
* High degree of discretion
* Ability to manage multiple stakeholders and build positive relationships
* Ability to work independently and as part of a team
* Promote and uphold the values and ethos of the organisation
* Adhere to all organisational policies, procedures, and risk assessments
Desirable
* Experience in education, legal, or professional services sectors
* CIPD Level 3 or higher (or currently working towards it)
* Be familiar with and ensure employment related policies and procedures are applied consistently
* Promote and uphold the ethos of the organisation
* Perform any other tasks as reasonably required
If you have not been contacted within five working days, then unfortunately on this occasion your CV has not been shortlisted
#J-18808-Ljbffr