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Administrative officer

Belfast
Staffline
Administrative officer
Posted: 30 June
Offer description

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Administrative Officer - Finance Department

Location: Belfast
Salary: £ p/h
Hours of work: Mon - Fri / 9am - 5pm
Duration: Temporary ongoing

About the Role

We are currently seeking an organised and detail-focused Administrative Officer to join our client. This is a key support role, where you'll provide essential administrative and clerical services that help keep the department running smoothly and efficiently.

You'll work closely with colleagues and external contacts, manage sensitive data, and ensure all documentation and communications meet regulatory and professional standards.

Key Responsibilities

* Deliver high-quality administrative support, including handling calls, drafting letters/emails, and maintaining spreadsheets.
* Provide typing services including word processing, audio typing, and copy typing.
* Maintain accurate filing systems (manual and digital) and ensure all documentation is securely stored.
* Manage incoming and outgoing correspondence, ensuring timely and accurate distribution.
* Handle sensitive and confidential data in compliance with GDPR and Data Protection Act 2018.
* Take meeting notes and minutes as required.
* Liaise with external stakeholders and assist in partnership work with other agencies.
* Provide photocopying, document preparation, and general office duties.
* Support compliance with equality, diversity, and confidentiality policies.

To be considered for this role, you must meet one of the following educational and experience combinations:

* 5 GCSEs (Grade A-C / 9-4) including English and Maths, or NVQ Level II in Administration, plus at least 1 year of experience in an administrative role within a Regulatory, Criminal Justice, Human Resources, Finance, or Legal environment.
OR
* In the absence of the above qualifications, at least 2 years of relevant administrative experience in the sectors listed.

You must also demonstrate:

* Experience handling sensitive personal data confidentially and in line with data protection legislation.
* Strong IT skills including Microsoft Word, Outlook, and Excel.
* Excellent written and verbal communication skills.
* Ability to work on your own initiative, manage tasks, and prioritise workload effectively.
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