Job Advert
Purpose of the Role
The HR Administrator provides high-quality administrative support to the HR function, ensuring accurate record-keeping, efficient
recruitment processes, and compliance with organisational policies and employment requirements.
Working closely with the HR Lead, the postholder will support the smooth day-to-day running of HR systems and processes across the
employee lifecycle. While this is an administrative role, a sound understanding of HR processes and confidentiality is essential.
This is a part time position of 18 hours per week.
Key Responsibilities
HR Administration & Systems
Maintain accurate and up-to-date employee records, both electronic and paper-based, in line with GDPR requirements.
Update and manage the HR system (Breathe), including employee files, absence records, annual leave and other relevant data.
Ensure all HR documentation is filed and stored appropriately and securely.
Support the preparation of HR reports as required.
Recruitment & Onboarding
Support recruitment processes, including advertising roles, coordinating interviews and communicating with candidates.
Prepare employment contracts and new starter documentation.
Ensure all pre-employment checks are completed, including DBS checks, right to work verification and references.
Support onboarding processes to ensure new employees have a positive start.
Payroll & Employee Changes
Liaise with payroll to ensure accurate and timely processing of starters, leavers and contractual changes.
Maintain accurate records of changes to hours, pay, leave and other employment details.
Employee Relations Support
Provide administrative support for HR processes such as disciplinaries, grievances, absence management and redundancy
processes.
Prepare letters, meeting documentation and outcome correspondence as required.
General Support
Respond to routine HR-related queries from staff, escalating more complex issues to the HR Lead.
Handle confidential information with professionalism and discretion at all times.
Support the wider team with general administrative duties as required.
About You
We are looking for someone who:
Has previous administrative experience, ideally within an HR environment.
Has a basic understanding of HR processes and employment law.
Is highly organised with strong attention to detail.
Is comfortable managing confidential and sensitive information.
Has strong written and verbal communication skills.
Is confident using Microsoft Office (Word, Excel, Outlook) and HR systems.
Takes a proactive and flexible approach to work.
What We Offer
31 days annual leave including public holidays (pro rata), rising to 33 days after 5 years' service.
Company sick pay.
Comprehensive induction and ongoing supervision.
Opportunities for training and development.
A supportive and values-led working environment within a mental health charity.
Additional Information
This role description is not an exhaustive list of duties and responsibilities but outlines the key aspects of the role. Duties
may evolve in line with organisational needs.