Title: HR Administrator
Location: Whiteley & Home Working
Salary: Up to £24,000 FTE (commensurate with experience)
Job Type: 20 -30 hours per week (Hybrid) over 3 / 4 days – must be willing to cover team holidays on occasional Fridays
Suggested work pattern: Tues, Wed, Thurs / Mon, Tues, Wed, Thurs
Reporting to: Managing Director / Owner / HR Director
Description:
We have an exciting opportunity for an HR Administrator to join our team in the Solent region. You will work closely with the HR Director, HR Consultant and HR Coordinator in supporting our clients in handling a variety of recruitment and HR issues across the organisation. The role will be hands on working with all our clients and overseeing all end-to-end casework and recruitment processes from start to finish.
The ideal candidate will be organised, people-focused, comfortable juggling different priorities, and able to communicate confidently and professionally in an HR context. You will also need to be comfortable with working from home and our business location, which is at The Solent Hotel, Whiteley.
Duties Include:
Telephone response – to answer incoming calls and take details of advice requested
Uploading advice and documents to our advice system
Formatting and drafting HR documents as required by the HR Business Partners which would usually include contracts of employment, staff handbooks, policies, etc.
Supporting the team with clients’ recruitment campaigns which would usually include uploading adverts, candidate liaison and shortlisting applications ensuring that deadlines are met
Becoming an ‘expert’ of our CRM system to be able to respond to client queries
Social media posts and engagement
Liaising with third party providers, e.g. occupational health, payroll, recruitment agencies etc.
Drafting letters as advised by the team
Note taking and typing up recordings of meetings
Making regular customer contact calls
Attending networking opportunities to promote the business
We are a small team, so it is likely that the post holder will be required to carry out many other HR related tasks to support the business with client requirements
Manage all administration for new starters, changes to terms and conditions and leavers for and support office functions
All aspects of recruitment administration including posting adverts, sifting candidates, arranging interviews and giving feedback
Respond to queries ensuring they are processed accurately and, responded to in a timely manner
Manage queries through a people services team and distribute workload within the team (shared responsibility)
Profile:
Confident communicator able to provide exceptional front-line service to our customers
Must be highly organised and able to prioritise workload and multitask
Ability to work under pressure and deal with volume workload
Excellent standard of written English – must be able to produce professional letters
Attention to detail and accuracy of work
Completer finisher
Various other administrative duties assisting multiple areas of the business
Adept at building and maintaining relationships across the organisation and be comfortable liaising with stakeholders at all levels.
Excellent knowledge of Word, Outlook, Excel and PowerPoint.
The role may involve occasional travel to another site, as well as offsite meetings and events so a driving licence is required
Benefits:
Company pension
Flexible schedule
Hybrid working
Car parking
Hours: Part time (M-W or M-Th)
Career path will include HR Coordinator, HR Consultant
Full training and possible sponsorship to CIPD Level 5
Experience:
2 years + ideally in HR