We are working with a well-established Christian charity based in London Bridge who are seeking an experienced HR administrator/HR systems support to assist with the implementation of their newly acquired HR system, Cezanne HR. This is a 35 hour Monday to Friday role, 2 days needing to be in the offices, 3 days can be remote working. Hourly rate is £19.23 plus for holiday pay on top (total £21.55 an hour).
This is a hands-on role where you will support day to day HR administrative task (60%) as well as playing a key part in ensuring a smooth and accurate transition of HR data into the new system (40%). The assignment will begin in May to align with the system implementation and will run until the end of September.
The successful candidate will be highly detail-orientated and methodical, with proven experience in an HR administrative/HR systems support role. An exceptional eye for detail, and an enthusiasm for learning, with the ability to pick things up quickly. University (or equivalent) education is preferred.
Reporting into the HR Officer, working within the wider HR global team key responsibilities include:
· Supporting People Advisors with interview coordination, including sending out candidate invites and administering interview tests.
· Providing longlisting support where agreed and coordination of shortlisting and selection events
· Providing administrative support across HR processes, including onboarding, offboarding, and following up on reference requests and completing right-to-work checks.
· Supporting managers with processing leavers and change of employment forms
· Maintaining accurate employee records and personnel files, ensuring documents are uploaded to the necessary records.
· Inputting, editing and maintaining staff changes on the HR systems, liaising with UK payroll as necessary
· Ensuring offer process and correspondence is completed with HR systems updated appropriately including; DBS/police checks, references and other pre employment checks are obtained and checked prior to the start date.
· Supporting the implementation and transition to a new HR system, including completing migration templates and carrying out data validation checks
· Cleansing and standardising HR data (e.g. missing fields, duplicates, formatting) and keeping clear records of changes
· Maintaining and updating employee records during transition, ensuring high levels of accuracy and data integrity
· Performing spot checks and data audits; investigate and resolve discrepancies promptly, escalating where needed
· Assisting with bulk data uploads, reporting, and system testing activities, following agreed processes and deadlines
· Ensuring compliance with data protection regulations and internal policies, including secure handling of working files
· IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups to Professional Service organisations.
We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days