Overview
Base pay range: Our client is seeking a detail-oriented and proactive HR Administrator to support our HR and Recruitment team with administrative processes related to recruitment, onboarding, and pre-employment checks. The ideal candidate will help deliver a smooth and professional candidate experience from initial application through to their first day, ensuring all compliance and administrative tasks are completed to a high standard.
This role is initially for a period of 6 months, the role could be extended or even become permanent should the increased workload at the organisation continue.
Key Responsibilities
Pre-Employment Checks
* Coordinate and complete all pre-employment checks including right to work, reference checks, background screening, qualifications, and DBS (if required).
* Liaise with third-party screening providers to ensure checks are processed efficiently.
* Track the progress of checks and follow up on outstanding documentation or references.
* Maintain accurate and up-to-date records of compliance and vetting for audit purposes.
Onboarding
* Prepare and send out offer letters and employment contracts in line with company policies.
* Collect and verify new starter documents and ensure accurate data entry into HR systems.
* Coordinate onboarding schedules including welcome communications, induction sessions, and first-day logistics.
* Liaise with IT, facilities, and line managers to ensure equipment and workspace setup is complete prior to start date.
* Ensure new hires have access to necessary systems and policies from day one.
Recruitment Administration
* Support the end-to-end recruitment process, including posting job adverts, scheduling interviews, and maintaining recruitment trackers.
* Liaise with hiring managers to coordinate interviews and candidate communications.
* Maintain and update applicant tracking systems (ATS) and internal recruitment databases.
* Prepare interview packs, send out candidate confirmations, and collect feedback post-interview.
* Ensure a positive candidate experience by managing timely communication at all stages.
Skills & Experience
* Previous experience in a similar HR or recruitment administration role (minimum 1-2 years preferred).
* Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
* High attention to detail, particularly in compliance and document handling.
* Excellent written and verbal communication skills.
* Comfortable handling sensitive and confidential information.
* Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS or ATS systems is an advantage.
* Knowledge of employment legislation and right to work checks (UK or relevant region) is desirable.
Key Attributes
* Personable and professional approach with strong interpersonal skills.
* Proactive and self-motivated with a continuous improvement mindset.
* Team player with a collaborative approach to work.
* Ability to work effectively in a fast-paced environment.
What We Offer
* 6 month fixed term contract
* Salary is £26,208 plus a £500 month bonus (OTE £32,000)
* 3 days office working (Monday Thursday Friday) 2 days home (Tuesday Wednesday)
* 8.30-5.30 Monday - Friday (40 hour week)
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