Job Title: Human Resources (HR) Administrator
Place of work: Employed by Morson Edge, primarily based at our Client site in Yeovil. With possible occasional support to other local sites and offices as reasonably required.
Reporting Line: Head Of Operations
Job Purpose
The Head of Operations will be your line manager and will require a degree of support; however, a main element of the role is to work with and assist the Contract Support Officer and the Resources Support Manager (HR).
In addition to the Head of Operations these colleagues will offer guidance and assign tasks to ensure a cohesive and high-quality HR service is delivered each day.
Tasks and Responsibilities
The primary tasks and responsibilities of the job role will include but not be limited to: -
Starters and Leavers
Support the new starter process, collecting and escorting new starters from reception to the Morson On-Site office, offering refreshments and introducing new starters to the wider on-site team.
Facilitate the Morson Edge company induction and introduction process to include process overview and associated documentation for elements such as time recording, absence procedures, holidays and SAP hours booking processes (where applicable).
As part of the leavers and exit process conduct exit interviews, finish leavers with payroll and arrange the safe return of company property.
Absence
Collation and recording of holiday, leave and sickness absence, updating the relevant company databases as appropriate. Conduct return to work (RTW) interviews following periods of sickness absence, highlighting absence concerns to the Contract Support Officer and Resources Support Manager (HR).
Time Recording
Maintain timesheets/clocking and overtime records, using the relevant Morson Edge and Client software and databases, ensuring all inconsistencies are raised with the appropriate Morson or Client, client Management.
Payroll
- Responsible for accurate and timely collation, input, and submission of data to Payroll, including salary and allowance adjustments and overtime payments. Ensuring that the monthly payroll entries are checked against input and that any inconsistencies are raised with payroll and recorded.
Employment Paperwork
Raise offer letters, contracts of employment and new starter payroll drafts for new employees. Ensure that documentation and administrative output is produced in a professional and compliant manner and that the management of personnel files and employee correspondence is in accordance with Morson procedures. Produce probation paperwork, annual PDR paperwork, six monthly PDR paperwork and schedule PDR appointments.
Health & Welfare
Support employees with welfare concerns (training can be provided). Conduct welfare ‘check ins’ with employees as required and liaise with company occupational health if applicable to support employees.
Co-ordination of regular personnel health screening and associated Occupational Health appointments.
Other General Tasks
Supplier Liaison
Arrange training requirements for employees, liaising with training providers and maintaining accurate development and spend trackers.
Coordinate travel requirements for Morson staff, liaising with our travel provider and processing any travel expenses incurred via payroll.
Support the Resources Support Manager (HR) with administration around benefits such as health care and pensions and undertake health care cash plan and pension broker liaison, including the use of supplier portals.
Reward & Recognition
Administer good show awards and long service awards in accordance with the instructions and processes in place.
Administer and issue staff birthday cards and other gifts.
Recruitment
To support the Contract Support Officer, you may be required to forward CVs to hiring client, Client Managers, escort applicants, secure meeting rooms and arrange interviews.
General Administration
Assist in preparation of weekly/monthly/quarterly reports as requested to support contract delivery including preparation of correspondence and PowerPoint presentations. Attend and conduct where necessary contract delivery and review meetings as required.
Co-ordinate and organise meetings and conferences, taking meeting notes and distributing as required.
Act as chair or notetaker in HR investigations, hearings and disciplinaries.
Provide general administration support to the team and management including but not limited to photocopying, filing, raising correspondence, and completing spreadsheets.
Alongside colleagues coordinate refreshments for office visitors, in particular Client, client management and any associated housekeeping.
Undertake any other duties within capability and experience as directed by the Head of Operations, Contract Support Officer or Resources Support Manager.
Maintain a ‘customer is always right’ ethos with the Client, client management and with Morson employed workers where appropriate.
Skills & Attributes
Ability to operate in a flexible, organised, consistent and committed manner.
Capable of working calmly and accurately under pressure to strict deadlines.
Good interpersonal skills and a confident approach to personal communications and the maintenance of discretion and confidentiality.
Demonstrates initiative, enthusiasm, and commitment to high quality standards.
Ability to communicate with senior management, customers, and staff by effectively expressing ideas and information clearly and concisely in verbal and visual form.
Ability to work in a team and to proactively support the team around you.
Ability to accept responsibility and willingness to learn new skills. This may include attending courses for personal development and instruction in new process, away from site if necessary.
Qualifications & Experience
An NVQ LEVEL 3 or equivalent experience in Administration or Business or Personnel Management would be advantageous but not essential.
Good working knowledge of office IT applications including MS Word, Powerpoint, Excel and Outlook