Job Description
An exciting opportunity has arisen to join our Human Resources team as a Human Resources Administrator, to support our Northampton and Cambridgeshire offices. This role offers the chance to build on your HR knowledge while supporting a small, collaborative team. You will gain exposure to all areas of HR, assisting with key administrative processes across the employee lifecycle.
The Role
* Provide comprehensive administrative support to the HR team across all areas, including Recruitment, Employee Relations, and Learning & Development.
* Produce accurate employee correspondence relating to all stages of the employee lifecycle, including contractual changes.
* Act as a key contact for HR system queries, ensuring employee records are accurately maintained and updated.
* Manage the new starter onboarding process, completing all required administration from offer stage through to onboarding, ensuring a smooth and positive experience for new employees.
* Manage the leaver process and complete all associated administration, including conducting exit interviews where appropriate.
* Support managers and the HR team with recruitment activities, including arranging and attending interviews, liaising with recruitment agencies, and managing recruitment job boards.
* Provide first-line guidance to employees and managers on HR policies and procedures, with support from the wider HR team where required.
* Arrange and coordinate HR meetings, including interviews and employee relations meetings, managing calendars, sending invitations, and preparing relevant documentation.
* Continuously review HR administration and other processes to ensure they are effective and efficient, making recommendations for improvement.
* Support the Company’s compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 by following company policy and best practice.
Candidate Profile
* Strong administrative skills, with the ability to manage tasks accurately and efficiently.
* Excellent organisational skills, including maintaining structured records, managing documentation, and ensuring information is easy to access and up to date.
* High attention to detail, with a focus on minimising errors and ensuring work is completed accurately.
* Strong interpersonal skills, able to build positive working relationships and communicate professionally with colleagues and external stakeholders.
* Maintains confidentiality at all times, handling sensitive employee information and HR records with discretion.
* Clear and effective communication skills, both written and verbal.
* Ability to interpret and follow policies, procedures, and guidance, ensuring processes are completed correctly.
* Proficient IT skills, including Microsoft Word (mail merge, letters), Excel, and PowerPoint.
* Strong time management skills, delivering tasks reliably to agreed deadlines.
* Previous administrative experience in a professional or office environment.
* Good GCSEs (or equivalent), including Maths and English.
As this role supports both our Northampton and Cambridgeshire offices, regular travel between sites will be required. Therefore, a full UK driving licence and access to a vehicle is essential.
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