Site Manager
JOB DESCRIPTION
Line managed by: Estates Business Partner
Role Purpose
* To be responsible for the structural upkeep and maintenance of all areas of the academies, including the buildings, grounds and plant machinery.
* To ensure equipment, facilities, sports areas and classrooms meet the needs of the academies.
* To ensure all activities and work undertaken meet the H&S standards and are compliant with E-ACT policies.
Main Activities
* To be responsible for the security and safety of the Academies' contents and users at all times, including holiday periods and out of hours, managing alarm and CCTV contracts and systems to ensure effectiveness.
* To plan and produce work schedules and procedures, involving external contractors as required, to ensure that statutory inspections and building/grounds maintenance requirements are carried out efficiently, effectively and within the allowed time frames.
* To ensure that the relevant Health and Safety regulations are followed, and that the work is carried out with minimum disruption to students’ learning, maintaining an accurate record of compliance using the Regional Facilities Matrix.
* To regularly assess the condition of the premises, site and grounds with the Estates Business Partner and/or Headteacher, producing a rolling programme of remedial works and maintenance that will inform the budget setting process and keep the site at a high standard.
* To manage the Academies’ PPM & Reactive Maintenance budgets, obtain quotations and raise Purchase Orders as required in accordance with E-ACT’s finance and procurement procedures.
* To work closely with the relevant senior leaders and Estates Business Partner to establish priorities, plan developmental projects and implement the appropriate works.
* To manage, monitor and provide quality control for work and contracts outsourced to external contractors, ensuring operators comply with the terms of the contract or service requested and that they follow all Health and Safety procedures.
* To take a lead on Health & Safety at the Academies, ensuring all site facilities are compliant with H&S regulations using risk assessments, safe systems at work, refuse disposal, special waste management, COSHH regulations and that all essential training is undertaken by the relevant personnel.
* To lead on the Academies' H&S meetings quarterly with support from the Estates Business Partner.
* To manage and monitor the Grounds Maintenance Contracts ensuring satisfactory delivery and value for money, negotiating on terms and timescales as appropriate, and supplement the contract by overseeing on‑site grounds work by the site team to maintain a safe and tidy environment for all users.
* To oversee the external Cleaning Team with effective monitoring and reviewing processes.
* To liaise with colleagues to facilitate evening and weekend lettings as required.
* To undertake any other appropriate work/duties applicable to the grade of the post as may be directed by the line manager & Headteachers.
Additional duties
* Comply with and assist with the development of policies and procedures relating to child protection, Health & Safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
* Be aware of and support difference and ensure equal opportunities for all.
* Contribute to the overall ethos/work/aims of the Academies and attend meetings as required.
* Develop constructive relationships and communicate with other agencies/professionals.
* Participate in training and other learning activities and performance development as required.
* Recognise own strengths and areas of expertise and use these to advise and support others.
* Any other appropriate work/duties applicable to the grade of the post as may be directed by the line manager.
Special Conditions
* Working of unsociable hours may apply.
* Willingness to work at other E-ACT academy sites in Oldham/Manchester in the event of extreme circumstances.
* Willingness to undertake additional hours to maintain an effective service.
Culture
* Responsible for the Health and Safety, security and welfare of self and colleagues in accordance with E-ACT’s policies and procedures, reporting all concerns to an appropriate person.
* Responsible for working in accordance with E-ACT’s policy relating to the promotion of Equality, Diversity and Inclusivity.
* Undertake any other duties appropriate to the grade of the post as requested by your Line Manager.
E-ACT is committed to safeguarding and promoting the welfare of its students and expects all employees and volunteers to share in this commitment.
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