Why join us?
We are currently hiring for a Personal Assistant to join DWF (NI) LLP, part of the DWF Group and provide PA support in Belfast.
The successful candidate will play a key role in assisting our legal professionals, ensuring seamless operation and client satisfaction.
This is a fantastic opportunity to join our dynamic team in the Belfast office on a hybrid working approach.
Responsibilities
* Assist in the handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
* Support client-related management information tasks, including collation, administration, and reporting.
* Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
* Coordinate schedules, arrange meetings and manage travel requests.
* Assist with the monthly invoicing process, including raising invoices when requested.
* Handle correspondence efficiently and manage client enquiries in the absence of the Partners and Team and take appropriate action.
* Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.
What will help you succeed in this role?
Essential
* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), with the ability to produce high‑quality documents and presentations.
* Proven experience managing complex diaries, coordinating meetings, travel and expenses with minimal supervision.
* Experience supporting billing, invoicing or financial administration processes with good commercial awareness.
* Confident communicator, comfortable liaising with senior stakeholders and external clients.
* High level of accuracy and attention to detail, particularly when handling documentation and financial information.
* Ability to manage competing priorities and meet deadlines within a fast‑paced environment.
Desirable
* Experience supporting senior leaders such as Partners, Directors or Heads of Department.
* Previous experience within a legal or professional services environment.
* Familiarity with case management systems.
* Experience reviewing or preparing contracts and legal documentation.
What we offer?
We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.
We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.
About us
DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.
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