My client a leading public sector organisation based in Belfast is currently seeking a Full-Time Personal Assistant. Hours: Monday - Friday, 9am-5pm Pay: £13.57 per hour Job Summary: To provide support to the Commissioning Lead in an efficient, effective and high quality manner and to act as a conduit to the Commissioning Lead and the local facilities within their organisation to ensure that effective communication is in place at all times. The post holder will be responsible for the co-ordination of their workload to meet the demands of the Commissioning Lead and for ensuring necessary follow up action and deadlines are met. Main Responsibilities: Responsible for the organisation and provision of Personal Assistant duties and support to the Commissioning Lead. This will include, diary management, dictation, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. Establishment of office procedures and the creation of a filing system for the office in line with records management requirements. Research, collation and presentation of information and reports as necessary. Taking appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and 'bring forward' systems are in place and that the necessary follow up action is undertaken. Drafting correspondence and reports on behalf of the Commissioning Lead. To service all meetings, including the preparation and timely issue of agenda and papers, production of minutes and progression of business. Responsible for initiating and follow up action arising from various meetings. To maintain effective working relationships with key stakeholders both internal and external to the organisation, maintaining appropriate communication networks and presenting a professional image appropriate to the office of the Commissioning Lead. To deal with the receipt, distribution and action of all mail and correspondence. To liaise with the Department of Health and other external agencies on behalf of the Commissioning Lead. To maintain diaries and make appointments and arrange meetings as required. ESSENTIAL CRITERIA Qualifications/Education and Experience GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification. AND 2 A Levels or equivalent or higher qualification AND 18 months relevant experience * OR 3 years relevant experience * (* Experience should include word processing, diary management, filing, storage and retrieval of information and working as part of a team). RSA/OCR stage two word processing (both parts) OR At least 18 months' word processing experience Minimum of one year's experience, in the past three years of using Microsoft Office (including Microsoft Word, Excel and Outlook) Ability to handle confidential and difficult situation with discretion and diplomacy. Ability to work on own initiative and as part of a team. Input and retrieval of information from databases or other information systems. Experience of minute taking is also essential. Applicants please note: Whilst elements of the essential criteria of the Personnel Specification will form the basis for shortlisting, these may become more stringent by tightening of the current criteria. * The appointment is subject to proof of the attainment of any qualifications deemed essential to the post and used as a basis for shortlisting. Failure to provide evidence of the required qualifications prior to taking up the post will result in the offer of employment being withdrawn. If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at stephanie.wils To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted. Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level. Skills: Personal Assistant PA Secretary