* Co-ordinating Reception duties in a professional manner.
* Maintaining the Reception area and meeting room to an appropriate standard.
* Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department.
* Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception.
* Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas.
* Ensuring visitors and employees behave in a professional manner in the Reception area.
* Always complying with health and safety procedures.
* Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information.
* Managing incoming post and relevant deliveries to Reception.
* Managing the booking system for the Reception meeting room (HR staff usage).
* Managing employees arriving at Reception requesting to speak to HR.
* Assisting with production of a variety of HR reports as required.
* Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc.
* Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc.
* Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents.
* Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport.
* Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required.
* Assisting with basic employee queries and HR presentations such as Induction.
* Any other duties that may be required to assist with the daily running of the HR department and Reception.
* Any other duties requested by a member of management.
Requirements
* Must be able to work under pressure in a fast-paced environment.
* Must be able to work to tight deadlines effectively and efficiently.
* Must possess strong organisational and interpersonal skills.
* Must be proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint) and have a working knowledge of Smartsheets.
* Must have the ability to work on own initiative.
* Must have excellent verbal and written communication skills.
* Must have previous experience in either Reception, HR or Administration.
* Successful candidate must be able to obtain a clean Disclosure Scotland and provide references for the last 5 years including gaps in employment history, in order to obtain an Airport ID.
* All applicants must have the unrestricted right to work in the UK.
* Excellent verbal and written English language.
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