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Private GP with Special interest in Sports Medicine | Founder of Vitalis Health Medical Clinic
Office Manager / Personal Assistant
Location:Vitalis Health Private GP Clinic,Belfast
Hours:Full-time, Monday to Friday,08:3016:30
Salary:£28,275+ perannum (£15perhour) and higher if experience relevant and has expertise.
Holidays:28 days including statutory holidays
About the role: We are seeking a motivated, organised Office Manager / Personal Assistant to join our small, friendly healthcare team.
This is a varied role where you will manage day-to-day office operations, support the doctor with diary and practice management, and ensure the clinic runs smoothly and efficiently.
Key responsibilities include: Managing accounts using Xero(reconciling bills, invoicing, expenses) Managing staff holidays and contracts
Answering emails and enquiries professionally
Organising staff meetings and training
Managing Dr Graham's diary and holiday schedule
Preparing doctors payslips and timesheets
Liaising with local businesses to promote our services
Checking in with staff to support wellbeing and workflow
Keeping the clinic well organised and stocked
Ordering stationery and equipment
Covering reception during staff sickness or holidays
What were looking for?
Experience in office management or administration
Confident user of Xero for accounts or similar
Strong written and verbal communication skills
Excellent attention to detail and accuracy
Ability to work independently and problem-solve
Experience managing staff holidays and contracts
Desirable: Previous experience working in a healthcare practice or similar environment
What we offer: A friendly, supportive working environment Training budget for your professional development
Stable Monday to Friday hours with no evening or weekend shifts
The opportunity to make a meaningful difference in the smooth running of a valued community clinic How to apply Please submit your CV and a short covering letter explaining why you are suitable for this role. We look forward to hearing from you.
Email: info@vitlishealth.co.uk
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Medical Practices
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