VANRATH are delighted to be assisting a Major N.I Client with the Recruitment of a Senior Personal Assistant to join a growing and dynamic firm based in Belfast.
Salary - Fully Negotiable Depending on Experience
Hours - Mon-Fri - 09:00 - 17:00
Location: Belfast, Northern Ireland
Reports To: Managing Director (MD)
Role Summary
We are seeking a highly capable, experienced and discreet Executive Assistant to support the MD in all aspects of his role. This is a newly created position and will be central to increasing the MD's capacity to focus on strategic priorities.
The successful candidate will bring excellent organisational, communication and problem-solving skills, and will thrive in a fast-paced, high-expectation environment.
As this is a newly created position, there will be an opportunity to shape the role in line with the evolving needs of the MD and the division
Key Responsibilities
* Managing a busy and constantly changing diary and inbox, including scheduling meetings, prioritising emails, and tracking follow-ups
* Coordinating all aspects of UK and international travel, including booking flights, accommodation, transport, and preparing itineraries and documentation
* Preparing and formatting meeting packs, agendas, and follow-up notes; chasing inputs from directors and stakeholders where required
* Supporting the MD with day-to-day administrative tasks such as document handling, expenses, and logistics
* Regularly inputting and updating financial and KPI data into Excel-based templates with a high degree of accuracy
* Handling confidential and sensitive information with discretion and professionalism
* Providing occasional assistance in the coordination of corporate hospitality and internal events (e.g. away days, summits)
* Acting as a reliable point of contact between the MD and internal/external stakeholders, maintaining a high standard of communication
Candidate Profile
Experience & Skills
* Minimum 3 years in a Personal Assistant, Team Administrator, or senior support role
* Proven experience managing diaries, inboxes, and travel arrangements for senior leaders
* Confident working with Microsoft Office, especially Outlook and Excel (basic formulas, data entry, formatting)
* Strong organisational and time management skills
* Clear and professional communication (written and verbal)
* Comfortable handling confidential or sensitive information
Personal Attributes
* Organised, calm, and dependable under pressure
* Discreet, loyal, and emotionally mature
* Strong attention to detail and follow-through
* Comfortable in a high-trust support role
* Proactive in keeping tasks moving and anticipating needs
* Professional but personable in dealing with a wide range of stakeholders
This is a unique opportunity to work closely with the Managing Director of a diverse and growing group of companies. The role offers the chance to make a meaningful impact by helping to streamline day-to-day operations and support strategic priorities across the division.
Desirable Qualifications:
* Professional Certification: Secretarial or Administrative Assistant certification is a plus.
* Languages: Knowledge of additional languages would be an asset, but not required.
* Business Acumen: Strong interest in business development, with the ability to quickly understand new markets and opportunities.
For more information on this role please apply and we will contact you confidentially
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