Job Purpose:
The HR Admin in the haulage and containers industry plays a key role in supporting the HR team with a broad range of administrative tasks, ensuring compliance with industry-specific regulations, and supporting the day-to-day operations. The role is focused on maintaining accurate records, managing recruitment processes, employee relations, compliance (including DBS checks), and assisting with health & safety practices, all within the context of the logistics and transportation sector.
Key Accountabilities/Primary Responsibilities:
HR Administration Support
* Provide comprehensive HR administrative support across all HR functions, including recruitment, onboarding, employee record-keeping, and general HR operations.
* Coordinate and assist in the recruitment cycle, from scheduling interviews to conducting reference checks, ensuring compliance with relevant transport industry standards (e.g., HGV licenses, CPC qualifications).
* Ensure compliance with "Right to Work" and other documentation requirements for all new hires and current employees, including DBS checks.
* Draft a variety of correspondence, including investigation letters, disciplinary outcome letters, memos, and other formal communication, ensuring clarity and adherence to policy.
* Assist in the implementation and support of HR programs, policies, and initiatives, contributing administrative support in areas such as performance management, employee terminations, disciplinary hearings, and grievance resolution.
* Onboarding & InductionOversee and coordinate employee onboarding and inductions, ensuring new hires are aware of company policies, safety procedures, and job-specific requirements.
* Lead driver inductions, ensuring training on company policies, compliance with HSE regulations, and specific job requirements.
* Compliance & Record Management
* Maintain up-to-date employee records, ensuring all documentation, including contracts, licenses, safety certifications (e.g., CPC), and training, is accurate and compliant with legal and regulatory standards.
* Conduct regular checks to ensure employees are compliant with health & safety, PPE, ADR training, and other regulatory requirements.
* Driver Recruitment & Retention
* Support the recruitment and retention of drivers, ensuring all relevant regulatory compliance (e.g., driver licensing, CPC qualifications) is met
Track and manage expiring driver certifications, conducting follow-up on training and renewals to maintain operational standards.
Health & Safety (HSE) Compliance
* Assist in managing health and safety procedures, particularly in relation to driving staff and transport operations.Conduct regular risk assessments across company sites, ensuring all safety measures are followed and well-documented.Oversee the upkeep of safety equipment such as fire alarms and defibrillators, ensuring regular checks and compliance with legal standards.
* Training and Development
* Coordinate and facilitate training programs, including driver CPC training, safety courses, and other compliance-based training.
* Ensure all employees (particularly drivers) receive training in line with industry requirements and company policies
* Employee Relations & Conflict ResolutionManage employee relations issues, including conflict resolution, ensuring adherence to policies and procedures to maintain workplace harmony.
* Reporting & Data Management
* Track and maintain HR data for reporting on key metrics such as employee turnover, absenteeism, and training status.
Provide insights on workforce trends, compliance issues, and health & safety performance to senior management.
* Additional Tasks
* Liaise with the legal department on compliance-related issues (e.g., HSE citations).
* Ensure compliance with uniform and PPE standards, tracking and issuing necessary items to employees.
* Support the HR team with general administrative tasks as required.