2779 – HR Administrator, Aberdeen
Are you looking to take the next step in your HR career and build on your existing administration experience? We’re seeking a motivated and detail‑driven HR Administrator to join our Human Resources team on a full‑time, permanent basis, working onsite at our prosource.it offices Monday to Friday (40 hours per week). This role is perfect for someone who already has a grounding in HR processes and is ready to broaden their exposure across onboarding, employee lifecycle support, compliance, and HR operations. If you enjoy being at the heart of a busy HR function and supporting colleagues at all levels, we’d love to hear from you.
What you’ll do
* Manage the new start and leaver processes, ensuring HR/payroll systems are updated
* Produce offer emails, contracts, new starter and induction information and carry out company inductions
* Process benefits for new starts and leavers and answering general queries regarding the Company benefits scheme. The HR Administrator may also be involved in annual benefits renewals
* Assist with the administration of right to work checks and the Company’s sponsor licence duties, including supporting visa applications
* Provide coordination and administrative support for maternity, paternity, adoption, shared parental, and parental leave processes.
* Maintain employee files and HR system, ensuring all records are accurate and up to date
* Produce HR data reports when required and present these to the HR Manager/Advisor
* Draft, issue and process any letters, ensuring follow up actions are recorded and completed
* Record and manage employee absence levels, escalating issues to the HR Advisor/Manager
* Assist the HR Advisor/Manager with general/adhoc administration requests (e.g. arranging meetings, taking minutes)
* Assist in coordinating training, appraisal reminders and other HR initiatives
* Provide cover for other members of the HR team as required
* Activities to be in accordance with security best practice and requirements of the ISMS
What you’ll bring
* Previous experience in HR administration and a genuine interest in developing your HR career
* Strong accuracy and attention to detail, with the ability to maintain high‑quality records and documentation
* Confident communication skills, both written and verbal, with the ability to engage professionally with employees at all levels, including senior leadership
* Good working knowledge of Microsoft Office and prior experience using an HR system or database
* Strong organisational skills and the ability to manage your own workload effectively
* Good time‑management and prioritisation skills, especially when handling multiple tasks or deadlines
* A proactive, problem‑solving mindset, with the confidence to work independently and follow tasks through to completion
* A calm, professional approach when dealing with sensitive, personal or confidential matters
* A team‑focused attitude and willingness to support colleagues and contribute positively to HR projects and initiatives
* A customer‑service‑oriented approach, ensuring employees receive a friendly, timely, and accurate HR experience
What You’ll Get in Return:
For employees, we’re committed to recognising and rewarding hard work. Our competitive salary and benefits package includes; Company Pension Scheme, Private Medical & Dental Insurance, Group Income Protection, Group Life Assurance, Cycle to Work and Electric Car Salary Sacrifice Scheme. We also invest in your development. If you choose to self-study in your own time, we’ll fund your study materials and exam fees — and once you pass, you’ll receive an incentive bonus.
How to Apply
We’re committed to creating an inclusive and accessible recruitment process. If you have any access needs or require adjustments at any stage of the application or assessment process, please let us know — we’re happy to support you.
Please note: All offers of employment will be subject to background checks and confirmation of the right to work in the UK.
📍 Location: Aberdeen (onsite 5 days per week)
📅 Apply now to be part of a team that values initiative, collaboration, and continuous improvement;
About us
prosource.it is a professional services provider in technology. Established as a traditional provider of managed IT services, prosource.it has evolved with industry and the rapid pace of change within the technology sector. We recognise the importance of people and business process in the successful adoption of technology and change. Our readiness to embrace and apply change comes from our people and we offer a variety of business services across the lifespan of successful technological deployment and adoption. We are a people centred business with a global workforce of 500 plus staff and contractors.
Our values are central to what we do and how we do it. We feel they are simple and easy to relate to and we are always looking to welcome new people to the team who share our vision and values. We pride ourselves on being easy to deal with, agile and accepting of change across a wide range of challenging and rewarding roles. We are a team of ‘can do’ and ‘how can I help’ individuals committed to teamwork, partnership, service excellence and delivery.
🌐 www.prosource.it