Job Description
Location: William House, Turnpike Business Park
Job Purpose: To provide efficient and accurate administrative support across both Finance and HR functions. The role supports the employee lifecycle through HR administration while also maintaining robust financial processes, particularly within purchase ledger, supplier management, and operational finance activities.
Hours: Monday to Friday – 37.5 hours per week, FTC
Key Responsibilities
* Finance & Accounts Administration: Maintain the Purchase Ledger, ensuring supplier invoices are accurately processed and coded, matched to approved purchase orders, submitted through the correct approval processes, raised and managed purchase orders in line with internal controls, placed supplier orders for approved purchase orders, processed, allocated, and reconciled company credit card transactions, managed supplier queries, supported administration of utility and waste contracts, maintained company subscriptions, maintained accurate financial records for month-end processes, and provided general administrative support to the Finance and Operations teams.
* HR Administration: Provide day-to-day HR administrative support, ensuring all records and documentation are accurate and up to date; prepare and issue employment contracts, offer letters, and onboarding documentation; input and maintain employee data on HR systems, ensuring accuracy and confidentiality; oversee and manage the HR inbox; support absence monitoring processes; provide recruitment administration (posting job adverts, managing applications, maintaining the ATS, processing DBS checks, issuing employment references); support administration of bank shifts, maintain HR files in line with GDPR and company policies; and provide general administrative support to the HR team.
Skills and Experience
* Previous experience in a Finance or administrative role.
* Experience working with Xero (essential).
* Solid understanding of purchase ledger and accounts payable processes.
* Experience processing invoices, purchase orders, and reconciliations.
* Experience supporting HR administration processes (desirable).
* Proficient in Microsoft Office, particularly Excel, and HR/finance systems.
* Strong organisational skills with excellent attention to detail.
* Ability to handle confidential HR and financial information with discretion.
* Strong communication skills, both written and verbal.
* Ability to manage workload, prioritise tasks, and meet deadlines.
Preferred Experience
* Experience with Sage 200.
* Experience using Lightyear or similar purchase approval systems.
* Experience using an Applicant Tracking System (ATS).
* Experience working within a care or regulated environment.
* Experience supporting utilities, contracts, or subscription management.
Personal Attributes
* Well organised, methodical, and highly accurate.
* Proactive in chasing information, approvals, and resolving discrepancies.
* Reliable, professional, and approachable.
* Able to work independently while contributing to a wider team.
* Comfortable working across both Finance and HR functions in a varied role.
Required Criteria
* Experience working with Xero (essential).
* Solid understanding of purchase ledger and accounts payable processes.
* Experience supporting HR administration processes.
* Ability to handle confidential HR and financial information with discretion.
Closing Date: Wednesday 3rd June 2026
Contract Type: Fulltime
Salary: Up to £17.00 Hourly
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