Overview
Job title: Personal Assistant / Executive Secretary
Location: Belfast
Type: Temp - 4 months
Rate: £13.53 per hour
Accurate Sector Selection in Broadbean: Admin
Key Details
* £13.53 per hour
* Belfast
* 37 hours a week
Responsibilities
You will be responsible for providing an administrative support service to the full Senior Leadership Team comprising the Comptroller and Auditor General, Chief Operating Officer and 6 Directors. The principal duties and responsibilities will include -
* Managing Diaries and arranging meetings;
* Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection;
* Providing administrative support to the Comptroller and Auditor General, Chief Operating Officer and 6 Directors as may be required including drafting responses to correspondence and data collation;
* Taking minutes at various meetings;
* Supporting events and meetings with setup arrangement and hospitality as required;
* Full word processing, spreadsheet and database service;
* Photocopying;
* Providing hospitality as appropriate
* Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager.
Candidate Criteria
* A minimum of 5 GCSEs at grade C or above to include English Language;
* At least one year's experience of personal assistant/executive assistant duties supporting senior management, gained within the last 5 years.
* Knowledge and practical experience of word processing, spreadsheets and databases;
* In addition to satisfying the above essential criteria applicants will also be expected to display the following qualities and skills and provide evidence of these at interview.
* Good communication and interpersonal skills;
* A high level of initiative, drive and motivation;
* A high level of confidentiality and discretion
* Reliability under pressure and willingness to accept responsibility;
* Ability to work on own and as part of a team in a busy office; and
* Well-developed organisational skills
What\'s in it for you
* Flexi-time with core working time of 10am - 12pm and 2pm-4pm
* Hybrid working providing up to 2 days WFH per week
* Free on-site car parking and EV charging
* Free on-site gym with changing/shower facilities
* Well-being and games rooms.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
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