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Client:
Staffline Group PLC
Location:
Belfast, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
e61ade3b8ba8
Job Views:
3
Posted:
02.05.2025
Expiry Date:
16.06.2025
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Job Description:
Staffline Ireland is currently seeking an Office/Booking Administrator to join our client, a leading shipping organisation, on a long-term, temporary to permanent basis, at their site in the Duncrue area.
Key Responsibilities
Container Import and Export Activities:
* System Utilization: Use logistics and inventory management software to facilitate container import/export operations, ensuring all relevant data (container details, shipment tracking, customs clearance) is accurately recorded and updated.
* Inventory Planning/Execution: Collaborate with internal teams (warehouse, shipping) to ensure efficient processing of containers, with inventory levels adjusted appropriately after each import/export.
Systematic Filing and Records Organization:
* Document Management: Create and maintain an organized filing system for import/export documentation, including customs declarations, shipping invoices, bills of lading, and packing lists.
* Efficient Filing: Ensure records are systematically filed and easily accessible for future reference and audits.
Communication and Customer Service:
* Phone and Email Support: Address queries promptly, providing clear and accurate information related to shipments, inventory, and logistics issues.
* Customer Service Skills: Maintain professionalism, provide timely updates, resolve issues, and offer solutions to enhance customer satisfaction.
Additional Administrative Tasks:
* Assist with other duties such as processing shipments, preparing reports, and handling logistics paperwork to support operations.
Key Skills Required:
* Strong organizational skills for filing and record-keeping.
* Excellent verbal and written communication skills.
* Customer-focused approach with ability to manage inquiries and resolve issues efficiently.
* Proficiency in computer systems and adaptability to new software.
* Attention to detail for accuracy in data entry and documentation.
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