Job Description
To provide broad HR, Training & Recruitment administration support within the HR department working closely with the wider HR function and key stakeholders. This role is an integral part of the HR function, providing high-quality service to new and existing staff, whilst also delivering professional representation of the Company to external agencies and candidates alike.
Duties will include but not be limited to the following:
* Forming and maintaining of employee records on the HRMS and updating relevant databases.
* preparation of HR documents, i.e., employment contracts, references, resignation letters, confirmation of maternity letters, etc.
* Reporting of HR metrics
* First point of contact for employees on HR related queries.
* Assist in the administration and note taking for HR led meetings including return to work and sickness absences.
* Provide wrap around support and guidance to all employees throughout their employment life cycle.
* Processing of probationary review outcomes and appraisals
* Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments.
* Maintain and log all training documentation to ensure records are accurate and comply with legislation
* Maintain all employee files, ensuring creation of new files and archiving of leavers and cleansing of employee information held.
* Verify Right to Work for new starters and manage the ongoing checks for existing employees, including DBS checks
* Ensure new joiner administration is completed prior to joiner starting liaising with other key stakeholders in the business to ensure the on-boarding experience is seamless.
* Assist in arranging and running employee inductions and other mandatory training required.
* Ensure HR payroll administration is accurate, liaising with the Payroll Officer when required to ensure any employee payroll issues are addressed.
* Administration of the HR and Payroll systems, ensuring any changes to employee details are updated.
* Coordination of the HR Help mailbox including the distribution of activities and queries to the relevant HR team
Skills Required:
* IT Literate including experience of the Microsoft Office packages including Word, Excel and PowerPoint
* Able to work with high volume administration activities in a fast-paced environment with short deadlines
* A friendly and professional manner
* Excellent time management and high level of accuracy when producing documentation
* A strong team player who is willing to roll up their sleeves and support the wider HR function
* A can-do attitude and flexible approach
* A proactive thinker who anticipates key stakeholder needs or procedural problems and finds solutions to address them
* A completer-finisher who keeps on track of open work activities and escalates where needed.
* Able to use own judgement when appropriate.
* Process driven
What we offer?
* An opportunity to work with an award-winning company. DD won ‘Outstanding Business of the Year’ from the Dental Industry Awards 2022.
* Occasional hybrid working
* Free onsite parking
* Discount portal including gym memberships, shopping and days out
* Company pension with Aviva
* Company sick pay, life assurance, and enhanced maternity/paternity pay
* Wellbeing & mental health support services
* Enhanced holiday entitlement – 33 days in total, including bank holidays
* Option to buy additional leave annual
* Dental Plan