VANRATH is excited to be working alongside a leading organisation with a prestigious reputation in the construction industry for the recruitment of an Executive Assistant .
This is a Monday - Friday permanent position. Flexible start and finish times are available if required, but full-time is preferred.
The role is based in the company's Belfast office (between Ormeau and Castlereagh).
The successful individual will report to the MD and will also undertake Office Manager duties. This position offers a fantastic working environment and an enjoyable work experience.
Salary
Fully negotiable + excellent benefits & a great place to work.
The Role
This key role supports the CEO and Finance Director, overseeing operational, administrative, HR, and compliance functions. The candidate should have strong experience with Microsoft 365 tools (especially Microsoft Lists and Excel), ISO management systems (9001, 14001, 45001, 27001), and HR processes. The ability to lead change, drive efficiencies, and contribute to a dynamic environment is essential.
Providing administrative and secretarial support to the CEO and Finance Director
Overseeing office operations
Managing diaries, scheduling meetings, and taking minutes
Managing company fleet vehicle documentation
Supporting HR administration
Maintaining ISO management systems and ensuring audit readiness and compliance
Championing quality and process improvements
Using Microsoft 365 tools to improve efficiency and automate workflows
Managing internal databases with data integrity and security
Attending leadership meetings, taking minutes, and tracking follow-up actions
Managing equipment issued to inspectors, ensuring maintenance, calibration, and compliance
The Ideal Person
Experience in a similar role (e.g., Executive Assistant, Office Manager, Operations Manager, Personal Assistant, Senior Administrator)
Strong knowledge of Microsoft 365 suite, especially Lists, Forms, SharePoint, Excel, and Teams
Experience with ISO 9001, 14001, 45001, and 27001 frameworks
HR administration experience, including recruitment and employee lifecycle support
Ability to manage multiple projects and stakeholders
Experience attending and minuting management meetings
For more information or to apply, please contact Jack Groves in confidence or apply via the link below.
Testimonials highlight the excellent service provided by VANRATH and its staff, including Jordan Burns and Chanel Gillen, emphasizing their professionalism and effectiveness in recruitment.
VANRATH has supported the Northern Ireland Children’s Hospice since 2014 and is a founding member of the 'Time To Care' initiative, demonstrating its commitment to social responsibility.
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