We are currently recruiting a Senior Executive Assistant / Diary Secretary for our client based in Belfast, Stormont Castle. The successful candidates will be required to start once the vetting paperwork and ANI completed.
Start date: ASAP
Rate of pay: £17.43PH
Duration: 1/10/2026
Hours of work: 37
Key Responsibilities:
The Senior Executive Assistant / Diary Secretary must display a high level of personal organisation and an ability to prioritise among many competing tasks. They must have strong verbal and written skills and have tact and confidence when dealing with senior officials etc
The main role of this post is to manage the Head of the Civil Service (HoCS) Diary whilst providing support to the Head of the Civil Service Private Office. The individual's duties will broadly reflect the duties of an Executive Officer Grade 1 in the NICS and will include the following:
• Manage the Head of the Civil Service's diary
• Develop close working relationship between HoCS and ensure effective co-ordination is maintained in relation to HoCS events and meetings
• Arrange hospitality for meetings as and when required
• Preparation of a daily pack to include diary and papers for next two days with accompanying papers
• Identify invitations received and liaise with HoCS regarding attendance
• Assist the Staff Officer in commissioning timely briefing and advice for HoCS' attendance at meetings
• Arrange travel for HoCS when necessary
• Monitor and prioritise papers for HoCS' attention
• Organise the diary to maximise the effectiveness of Minister's time
• Oversee the HoCS' shared mailbox
• When required support other work of the Head of Civil Service office.
Essential Criteria applicants must have:
• 5 GCSE's including maths and english (proof of certs required)
• 2 A-Levels (or equivalent) (proof of certs required)
A minimum of 18 months experience of:
• working effectively as part of a team, to include the ability to manage workloads in a pressurised environment
• strong communication, negotiating and influencing skills
• maintainingeffective working relationships with senior managers
• Excellent written and oral communication skills
• Excellent planning and organisational skills
A criminal record will not necessarily be a bar to obtaining a position.
The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
Please send your CV via the link or email